Transcripts and Official Documents

If you are a taught undergraduate or taught graduate student, you can request your on-course transcript from the My Exams area of Student Self Service. You will receive an email inviting you to register on the eDocuments service if you have not already done so.

If you have not yet registered for eDocuments, you will need: 

• a personal (non-university) email address
• your student number (found in Student Self Service) 

You will need to pay a one-off access fee that gives you unlimited access to all your official electronic documents. 

If you are graduate research student, please use your enrolment certificate to confirm your course status instead. 

Once you have completed your course, your final transcript will normally appear on the University's eDocuments service within 24 hours of receipt of your results. You will receive an email from the eDocuments service when it is ready to view. 

If you have not yet registered for eDocuments, you will need: 

• a personal (non-university) email address
• your student number (found in Student Self Service) 

You will need to pay a one-off access fee that gives you unlimited access to all your official electronic documents. 

Alongside your transcript, you’ll also receive your Degree Confirmation Letter and Diploma Supplement through the same service. 

Degree certificates are collected from College on the day of your graduation. If you are graduating in absentia your certificate will be posted to you.  

Please make sure that your home address in Student Self Service is up to date before your ceremony. If you haven’t received your degree certificate within three months of the date of your ceremony and you fail to notify your college of this within that period, you will be charged for a replacement certificate. 

If you have questions about this, please contact graduation@lmh.ox.ac.uk for further information. 

You will also be able to access an eCertificate via the University’s eDocuments service (this is available once your degree has been conferred, unless you are on a course which does not require you to attend a ceremony). 

If you have passed your exams but your degree hasn’t yet been conferred, or if you have attended a ceremony but have not yet received your certificate, you may be eligible for a digital Degree Confirmation Letter (dDCL). 

This official letter confirms:

• That you’ve successfully completed your course
• Your dates of attendance
• Your final classification

You can use the dDCL to prove your award to employers or institutions before your certificate is available. (Note: a dDCL cannot be issued until you have completed your course.)

The University's eDocuments Service allows you to securely share your documents online with third parties, such as employers, universities, or other organisations. Documents shared through the University’s eDocuments Service are considered official secure documents for application purposes. 

Employers, prospective employers, other educational institutions, funding bodies or recognised voluntary organisations may request information on a student's current and completed educational attainments. The University can answer these questions, with the student's permission, which should be acquired prior to making any verification request. 

The College cannot complete third party verification requests. 

Further information about third party verification requests can be found on the University’s Degree Conferrals Office webpage. 

There is further information about transcripts, certificates and what to expect at the completion of your course on the University’s Graduation & leaving Oxford page.

Former Visiting Students should request a transcript by completing a visiting student transcript request form. 

You can order replacement degree certificates via the University’s online shop. 

A few things to note before you order:

• If your degree ceremony took place in the last three months, please don’t place an order yet. Instead, email degree.ceremonies@admin.ox.ac.uk for advice.
• If you completed your course before February 2010 and never received a degree certificate, please contact documents@admin.ox.ac.uk so that they can check your record first.
• If you have not yet had a degree ceremony, a certificate cannot be issued.
• If you had a degree ceremony before 2010 but weren’t issued with a certificate, you will now need to order a replacement certificate, as free certificates are no longer available. 

If you started your studies in or after Michaelmas Term 2007, you can order hard copies of your official academic transcript through the University’s online shop. 

If you started in or after Michaelmas Term 2008, you can also access your transcript digitally via the University’s eDocuments service. 

If you matriculated before Michaelmas Term 2007, you can order an official academic transcript from the LMH Academic Office. 

Please note: 

• We require up to three weeks to process transcript requests.
• Because older records are held in paper format, we cannot guarantee that we will be able to produce a transcript or a full transcript in every circumstance. We do not always have a full set of exam results for all students in the archive. 

You can order a transcript by completing one of the following forms:

• Online order form
• Download .pdf order form
• Download .docx order form

Once completed, please email your form to academic.office@lmh.ox.ac.uk. 

If you prefer to post it, please send it to:

LMH Academic Office 

Lady Margaret Hall

Norham Gardens

Oxford OX2 6QA

United Kingdom

Please note: LMH will only accept transcript applications directly from our alumni and not from third parties for reasons of security and data protection. 

For third-party verification requests, please see the Oxford University Degree Conferrals Office webpage.

• If you require a hard copy of your transcript the College can provide one which will be posted 2nd Class to the address given.
• If you require the transcript to be sent more expediently, sent abroad, or multiple copies sent to multiple addresses, postage costs are not covered by the College.
• Charges for international postage, for courier service, for Royal Mail 1st class or special services or for posting to multiple addresses are not covered by the College.

Please let us know your preferred postage option on the order form and we will be in touch with you at the point of shipping to communicate details about cost and how to make payment. 

Alternatively, you can arrange postage yourself and send us the pre-paid postage labels or arrange for the transcript to be collected in person from LMH. 

Please wait until we have confirmed the transcript is ready before arranging anything. 

The name on your degree certificate and degree confirmation letter will be the one you held when you completed your degree (granted 'leave to supplicate'). 

Name changes can only be made if:

• There was an administrative error, or
• The University is required to make a retrospective change under the provisions of the Gender Recognition Act 2004. 

If you’ve changed your name since completing your degree (e.g. through marriage, or by Deed Poll), and need to demonstrate to a prospective employer or education institution that your degree certificate or confirmation letter belongs to you, supporting documentation showing the name change should accompany the certificate.