This summary is for all staff, students and visitors to the college. There is still the risk of Covid-19 infections, which means that the college as an employer and provider of services and facilities is obliged to continue to pay due attention to the safety and health of all of its employees, students, guests and visitors.
Find the latest advice from the University of Oxford for students and staff on the University of Oxford COVID-19 update page.
Key Guidance Relating to Covid-19
Keeping LMH Calm and Covid-free: a summary of rules in place for 2021/2022
Some teaching or examinations may still be delivered online which is one reason why we ask for a generally calm atmosphere in college.
This document page provides a summary of key guidance that is in place which apply to all students in residence during 2021/2022. They are not, of course, the only college rules and everyone is responsible for ensuring familiarity with college’s rules and guidance. The COVID 19 Information Guide is kept updated to reflect changes in Covid-19 rules. Abiding by college rules is a condition of your being able to reside in college. If you have any questions about measures in place during please email firstname.lastname@example.org in the first instance.
Key guidance relating to Covid-19:
1. With stubbornly high national and local infection rates you may want to consider wearing masks in the following areas:
In communal areas or when moving around inside buildings (e.g. entrance halls, corridors, staircases, lifts, toilets, kitchens and social spaces) .
In the Library, Hall, Common Rooms and Bar.
In other areas or situations where lots of people use the same indoor space.
Face coverings are no longer mandated however teaching staff may still require students to wear them in individual education settings (unless students are exempt).
2. Gatherings are unlimited by health restrictions. Outdoor gatherings, including in the bar area and gardens, should avoid excessive noise and mess, especially after 22:00. A gathering should disperse if requested by a Porter or other member of staff.
3. Student residents will be permitted to have guests in the college in line with their Accommodation Agreements as long as they do not disrupt other college residents, workers or visitors. Overnight guests must be signed in at the Porters Lodge.
4. If you have been identified as a close contact of someone who has Covid-19 symptoms, we advise that you minimise your unnecessary contacts and take a lateral flow test (LFD) to help slow the spread of Covid-19.
5. If you think you may have Covid please respect others. Isolate yourself from other people as much as you can to reduce the fast spread of this contagious virus and protect potentially vulnerable people, wear a face covering indoors and when you are with others. We ask that you inform us when and if you do get a positive test result, and continue to follow government guidelines – to isolate for at least five days.
6. We advise that in shared indoor spaces you leave windows open and ensure rooms are properly ventilated where possible.
We have arranged our residences into groupings known as Households. The defining factor for a Household is shared facilities such as a kitchen and/or bathroom facilities. This model is designed to allow control of any viral infection that might crop up.
Each Household will be clearly defined so that in the event that we need to use them everyone knows which bathrooms and kitchens they should be using. Detailed floor plans showing each Household group are available on the Sharepoint pages here:
Cleaning Student Bedrooms and Shared Spaces
Our request for you to self isolate if you think you have Covid applies in particular if you are meeting with any tutors or in any seminars, tutorials or labs that you might be contemplating attending or when around support staff such as scouts, porters, maintenance and catering staff.
Let others know that you may not be able to see them or that staff should avoid your living areas.
Faults and Repairs
We still want to hear about any building or building services issues you have but if you think you have or may have COVID 19 please make this clear to our Estates team staff members. They will assess the problem and see what needs to be done quickly and what can wait.
Please continue to use the email@example.com email, being sure to include your room number and a summary of the issue in the title bar.
We know you may be more wary of using shared kitchens after the pandemic but you are not able cook in your rooms. The risk of fire is very real and could be catastrophic. The only items we will permit without special dispensation in student rooms is a kettle. We are used to dealing with requests for fridges in bedrooms and will very likely agree a request for that – email firstname.lastname@example.org to make a request. Safest for everyone if other cooking equipment is in the kitchen.
Moving Around College
One-way Routes and Lifts
There are no one-way systems in college except in the Hall servery.
It is still important that all college members and visitors follow good hand hygiene guidelines at all times. Wash them regularly and frequently with soap and water for 20 seconds. Use alcohol sanitiser in between if necessary. We have installed sanitiser dispensers near bathrooms and kitchens and also at other frequently used places around the site.
When you use an area that others may have used be ready to wipe it down if required.
Face coverings are not a substitute for other health measures, such as being tested when displaying symptoms, self-isolating when unwell or required to by NHS Test & Trace, and regular hand washing.
With stubbornly high national and local infection rates you may want to consider wearing masks in the following areas:
In communal areas or when moving around inside buildings (e.g. entrance halls, corridors, staircases, lifts, toilets, kitchens and social spaces) .
In the Library, Hall, Common Rooms and Bar.
- Face coverings are no longer mandated. However teaching staff may still require students to wear them in individual education settings (unless students are exempt).
Face coverings will not apply to those who have a legitimate reason including:
Not being able to put on, wear, or remove a face covering because of a physical or mental illness or impairment, or disability.
If putting on, wearing, or removing a face covering will cause severe distress.
Where interacting with someone who uses lip reading to communicate, or who has social communication impairments.
Children aged under 11 years.
Do not ask someone why they may not be wearing a face-covering or if they have an exemption. Some people will have legitimate reasons why they are not able to wear a face covering. Some of these reasons may be hidden and asking someone the reason may be humiliating or intimidating for them.
For students in our residential buildings please can we ask you to be aware of our staff members who need to come into these spaces to work. This could be members of our Housekeeping, Maintenance, IT or Lodge teams for example. Please talk to them and respect their wishes, even though you’re in your own residential space.
Social Meetings and Visitors
You will be able to participate in gatherings unlimited by COVID-19 related restrictions.
Student residents are permitted to bring guests into the college in line with their Accommodation Agreements and as long as they do not disrupt other college residents, workers or visitors. Overnight guests must be signed in at the Porters Lodge. Guests may be brought to day to day Hall service or the College Bar if it is open.
Please use your common sense and respect for the safety of others.
At LMH your physical and mental wellbeing are very important to us. Please read through this section for some important information, advice and contacts to help you stay happy, healthy and safe.
- Update your prescriptions so that if you do need to isolate you won't have run out.
- Get yourself a simple digital thermometer.
- Keep a small medical kit with cold and flu remedies, medicines for an upset stomach, the things you usually take when you're not well and that you know you are not allergic to.
- Keep a small amount of first aid supplies, plasters and simple dressings.
- Keep these things just for you. It is nice to help others but you don't know if you are going to have to self-isolate, so keep these in the event of quarantine.
- If you are unwell, and it is not Covid-related, make contact with the College Nurse Anne Harpin who is available Monday 8.30am-1pm and Tuesday - Friday 8.30am-3pm, term time (weeks 0-9) only.
Email: email@example.com, Tel: 07595003239
If students need a GP call, they should ring reception and book an appointment for a convenient/appropriate time - ideally with one of the GPs who is associated with LMH, or of course with a GP who has been involved with their ongoing care.
Please either telephone Banbury Road Medical Centre to make an appointment. The appointment will then take place over video call via phone.
BRMC Tel: 01865 515731
- Out of hours call NHS 111 or in an Emergency dial 999.
Guidance on what to do around self-isolation and Covid19. Why, when and for how long. If you have a question just email us and we will do our best to answer and reassure.
Please be assured that the Welfare Team and everyone here at LMH is here to support you, and we will be available to you throughout the period of isolation that you may undertake.
If you develop any of the main symptoms of Covid-19:
If you have symptoms we advise you take an LFD test to understand whether you have the virus for sure. The Lodge holds a limited number of tests and so from now on these will be available to those with a valid University Card and who need to test because of symptoms or because of requirements for working in hospital space. They are also cheaply available commercially.
After you get your results:
If your result comes back positive, it is not the end of the world. If your symptoms do get worse and you start to struggle alert us immediately. We ask that you inform us when and if you do get a positive test result, and that you continue to follow government guidelines – to isolate for at least five days. Only leave your room if you must – if you don’t have an en-suite, or to prepare food in your household kitchen – always wear a face-covering, always wash everything you touch and keep at least two metres from your household members. You’ll get a further email from the Welfare Team with information and offers of support. We will alert your personal tutor, but you should also be in touch with them so that they can make arrangements for your teaching.
You should avoid going to the Hall to get meals, but you can order food from the Halls and get a friend to collect it and leave it at the door of your room if the Hall is open. You can find out more from the Welfare Team. If you have medical or other needs do alert us immediately. Make sure your friends know and ask them to be in regular contact to keep your spirits up and to look after your mental health.
Andrew Foreshew-Cain Acting Head of Welfare
For the latest University advice see https://www.ox.ac.uk/coronavirus/students/health.
And there are some other online resources here https://www.ox.ac.uk/node/4822923 The University Counselling Service has produced a series of blogs and podcasts to support students during the coronavirus pandemic.
The Student Space website features a collection of resources to support university students during the coronavirus pandemic. These may help you to manage at present, and to anticipate and prepare yourself to meet some of the challenges ahead.
Oxford SU has also produced a series of tips and tricks for students in self-isolation.
All Oxford students can now also access free online support 24/7 through Togetherall - a free service giving you access to a global welfare community - https://togetherall.com/en-gb/.
Staff members who are a close contact
Staff members who are close contact of someone with symptoms should contact your line manager to talk about the best approach to take for you including whether to work from home.
Regular symptom-free (LFD) testing
Staff and students who are working or studying on site are encouraged to test regularly themselves. The Lodge holds a limited number of tests and so from now on these will be available to those with a valid University Card and who need to test because of symptoms or because of requirements for working in hospital space. They are also readily and cheaply available commercially.
Who should participate?
Testing is voluntary but we encourage everyone to participate, including those staff and students who have been vaccinated or have had COVID-19 more than 90 days ago.
Stay Safe at LMH
If you have a worry big or small please email the welfare team who will be able to direct you to someone who can help.
Facilities and Services Affected by Covid-19
During the pandemic, some changes to normal library services have been made:
- Face masks are required at all times inside the library.
- Nothing may be left on desks when you aren’t present, as this interferes with the cleaning schedule. Desks will be cleared overnight by the Night Porters, and belongings taken to the Lodge. Please return all books that you have used to a reshelving trolley, even if you haven’t checked them out.
- All returned books, and all books left on reshelving trolleys, will be quarantined for at least 40 hours before being reshelved.
- There are hand sanitiser points by the entrance, exit, printer/photocopier/scanner, and self-service machine. Please use them.
- If you want books to be delivered to your college room, for example because you are quarantining, email us and we will aim to deliver them within 1 working day. We can drop books off at addresses inside Oxford, or post them to you if you’re away from Oxford.
The Lodge is staffed 24/7 by a friendly team of people. They can help you with emergencies, keys, post, directions, key contacts and more.
Please feel free to contact the Lodge by phone or email instead of a visit to the Lodge. You should all have a keyring containing the contact details for the Lodge and other teams. If you do not have one – contact the Lodge. Additional wellness information can be found on your room keyrings.
Email: firstname.lastname@example.org, Tel: 01865 274300
The Lodge has many visitors throughout the day so if you are collecting post from your pigeonhole see if others in your household would like you to collect theirs at the same time. If you are collecting signed-for items on their behalf, they will need to email the Lodge to give permission.
The ICT department will still be available to help you with your IT problems.
Please contact us via email or by phone. If we cannot help you by email, phone, or by using our remote support app, we can direct you to our appointment booking page for a face to face appointment.
The printers in the library and Porter’s Lodge will still be available for you to use, via the webprint service at https:\\print.lmh.ox.ac.uk. Please make sure that you sanitise your hands before using the printer touch screens. More details of how to use the webprint service are available on the ICT page of the CORe website.
Hosting a Meeting, Gathering or Practice
A student who wishes to hold a party in a public room in College, or in a room provided under an accommodation agreement within the college, or in college grounds, or in one of the Common Rooms, must ask permission of the Dean. The event may require a risk assessment.
LMH COVID-19 Community Responsibility Policy
1. As a collegiate University, Oxford is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its students and staff are respected.
2. The purpose of the policy is to secure everyone’s agreement to protect ourselves and each other within the University, the colleges and the wider Oxford community. It is an affirmation of shared values – community, consideration for others, respect and tolerance, and inclusion. It supplements existing responsibilities under University and college policies.
3. Adapting to life in the college and city of Oxford after COVID-19 is new to everyone. Students and staff have developed new habits and made adjustments to their daily life to enable academic learning, support staff work and social activity to take place as safely as possible. In doing so, we need to treat each other with patience and understanding.
4. The University and colleges have committed to minimise health risks to students, staff and the wider Oxford community. Each employee also has a responsibility for both their own health and that of others, especially those with vulnerabilities. Being cautious as appropriate and being mindful of the needs of those alongside whom we live, work and travel will help reduce the risks for everyone.
5. In order to protect our community’s health and support our collective wellbeing, we expect each other to make the following seven commitments about their behaviour by abiding by this policy.
i. I will abide by all national public health regulations. I will also follow the University and college’s specific guidance on health measures, together with local public health guidance as relevant for the circumstances I am in.
ii. If I experience COVID-like symptoms, and test positive I will notify my college and Department accordingly.
iii. I understand that COVID-19 is a public health issue and will cooperate fully, including participating fully in any contact tracing as requested.
iv. I will practise effective hygiene methods to limit contact transmission, including regular thorough handwashing with soap, the use of hand sanitisers as requested, the wiping down of surfaces and the correct wearing and disposal/washing of face coverings.
v. If I live in college accommodation, I will follow college guidelines. If I live in a private household I will follow the relevant Government/Public Health England guidance.
vi. I will show respect and consideration for the collegiate University and wider Oxford community. I will follow all rules and signage about expected behaviour for the space I am in, whether in college, University premises, on public transport or elsewhere in the city.
vii. I will adhere to the college’s policy and Government guidance on wearing face coverings.
Reporting an Incident or Inappropriate Behaviour
Out of necessity, rules and guidance designed to minimise the transmission of Covid-19 are regularly reviewed and may change with little notice within the college, University, regionally or nationally. It is very important that you act on college communications and requests from College staff, whether in response to a specific activity or a change in guidance. Please regularly check your University email and if you have any doubt about what may be safe or permitted, please contact email@example.com.
The College Bye-Laws are clear that refusal to comply with reasonable requirements by college staff to discontinue unacceptable behaviour, or serious breaches of health and safety, may be treated as major offences. Committing a major offence may result in suspension, temporary exclusion from college, or in the most serious cases, expulsion. The Principal may also exercise protective discretion, on behalf of the college community, and require a student to leave the premises of the college, including if the student’s conduct is threatening to persons or property, or disruptive of the proper functioning or activities of the college.
Please also remember that what is against the law outside college is against the law in college.
If you or someone you are with requires immediate medical attention, please telephone the Lodge who will arrange for an ambulance, or if there is no time for it, contact first the ambulance and then the Lodge.
Lodge: Tel: 01865274300
In case you are concerned about the safety of another person, and it would not be appropriate or it is not possible to discuss directly with the person concerned, please use the Wellbeing contact page to identify the most appropriate person to contact.
If you are concerned about the behaviour of another member of college please contact the Dean (firstname.lastname@example.org).
If you see something in college that is putting others at risk (e.g. broken fire door, electrical fault), please email email@example.com or, if urgent, telephone the Lodge.
For any other matter relating to individual or community safety please contact firstname.lastname@example.org in the first instance.
Consideration for others
Lady Margaret Hall does not tolerate any form of harassment or victimisation and expects all members of the college community, its visitors and contractors to treat each other with respect, courtesy and consideration. The LMH policy and procedure on harassment (including a definition of what constitutes harassment) is available via https://www.lmh.ox.ac.uk/harassment.
The College’s Harassment Advisors will be willing to talk to you about any harassment you are experiencing, including behaviour that is unwelcome towards you but you might be unsure whether it is harassment. You can also contact any of the Welfare Team.
Please be aware that harassment may involve repeated forms of unwanted and unwarranted behaviour, but a one-off incident can also amount to harassment. With this in mind please:
- Be considerate of others’ space and remember that some people may wish to take a more cautious approach either because of concerns for their own health or that of family members, or because of general anxiety.
- Do not ask someone why they may not be wearing a face-covering or if they have an exemption. Some people will have legitimate reasons why they are not able to wear a face covering. Some of these reasons may be hidden and asking someone the reason may be humiliating or intimidating for them. If necessary, college will send periodic reminders to members about the face-coverings policy.
- Be supportive of anyone who tests positive for Covid-19. In particular, please take care not to assign blame. We must all strive to keep ourselves and others safe, taking responsibility for our actions. However, the virus can be contracted in various ways and not everything is within our control.
This Guide Will Be Updated
This guide will be regularly updated. Please make sure you are referring to the latest edition of the guide.
Find the latest version here: https://www.lmh.ox.ac.uk/life-at-lmh-guide
The digital screens in the Porters Lodge, Hall and Deneke Building Foyer also show important information. Keep an eye out for them if you are passing through.