Introduction

We want to welcome our new and returning students to LMH and wish them all the best for the term ahead.

The Life At LMH Guide includes key information and guidelines surrounding LMH and College life to help you enjoy Michaelmas Term safely.

Though this may not provide the answer to all your questions, it is a great place to start.

Accommodation

Households

Like all Oxford colleges and many other Universities we have arranged our student residential accommodation to create ‘Households’. The defining factor for a Household is shared facilities such as a kitchen and/or bathroom facilities. This model is designed to limit transmission of a viral infection across the site and also allow control of any such infection.

Students living close by each other and sharing a kitchen or bathroom in a Household will enable you to interact without social distancing. This doesn’t set any limit on who you can see or when but for everyone you meet who’s not in your Household you need to maintain a safe social distance of 2m or more. What this means is that many of the social aspects of College and university life can continue but that every student will only be in close contact with a few others.

If a member of the Household has coronavirus symptoms, all members of the Household will need to self-isolate until the member with the symptoms has been tested. The University is running its own rapid testing service which allow all Oxford students to book a test online, be tested quickly and get the results within 24 hours. If the test is positive, under current Government guidelines, the householder with the symptoms will need to self-isolate for 10 days from the onset of the symptoms and other members of the household, will need to self-isolate for 14 days. Please bring your NHS number with you to book a test or, if you are new to the UK, register with a doctor as a priority when you get here. The LMH Nurse can provide details on how to do that.

A small number of households on the main site in the Eleanor Lodge building will not have access to a kitchenette. We will provide a subsidised Hall prepayment scheme for these residents: please see the section on our catering service.

Each Household will be clearly defined so that everyone knows which bathrooms and kitchens they should be using. Detailed floor plans showing each Household group are available on the Sharepoint pages here: 

https://sharepoint.nexus.ox.ac.uk/sites/lmh/bursary/Households/Forms/AllItems.aspx

Please see the link below for further information, and answers to FAQ's, on households at the University of Oxford:

https://www.ox.ac.uk/coronavirus/students/colleges

Please also see the University Guide to Help You Stay Safe.

 

Poster which reads: College accommodation has been divided into HOUSEHOLDS. Household members SHARE BATHROOMS and/or KITCHENS. College households look different to family households but many of the SAME RULES APPLY. SOCIAL DISTANCE from other households. SYMPTOMS IN THE HOUSEHOLD? ALL SELF ISOLATE UNTIL the symptomatic person has a negative test (~24h) OR according to government guidance if any member tests positive. For more information visit: www.ox.ac.uk/covid-households.

Cleaning Student Bedrooms and Shared Spaces

There will be no cleaning of student bedrooms across our sites for the safety of students and staff. Students will be provided with cleaning supplies, free of charge, and access to cleaning equipment to keep their bedroom clean and hygienic.

If you will be leaving Oxford during the vacation period we will clean your room then. Student residents are still required to hand back their bedrooms in a good state at the end of term.

Our current housekeeping staff will deliver an enhanced cleaning programme in shared spaces.

Faults and Repairs

We still want to hear about any building or building services issues you have. Our Estates team have continued to work since March and, like all of us, welcome you back to College.

It would really help us manage repairs if you could also either tell us when you will be or could be away from the room so that we can try to make sure everyone can stay distant. We will deal with urgent matters quickly as usual but for some less urgent matters we may delay until we can get better access or offer a temporary solution until then. In any event we’ll keep you informed. Please continue to use this email.

Email: faults@lmh.ox.ac.uk

Cooking

We know access to Hall is not as easy and you may be more wary of using shared kitchens but you still can’t cook in your rooms. The risk of fire is very real and could be catastrophic. The only items we will permit without special dispensation in student rooms is a kettle.  We are used to dealing with requests for fridges in bedrooms and will very likely agree a request for that.  Safest for everyone if other cooking equipment is in the kitchen.

Moving Around College

One Way Routes and Lifts

There will be one-way systems in some of our busier spaces. We expect to need these around the Porters Lodge; on the way in to and out of college; in Deneke and around the Dining Hall; and possibly in Talbot Hall.

You are asked to follow these routes at all times to make sure the flow of people around the site is easy and safe. We encourage College members to avoid using the lifts where possible. If a lift must be used just one person at a time should use it.

These one-way systems will be clearly signposted and a map showing the one way routes will be available soon and it will be added to an updated version of this guide.

Hand Hygiene

It is important that all College members and visitors follow good hand hygiene guidelines at all times. Wash them regularly and frequently with soap and water for 20 seconds. Use alcohol sanitiser in between if necessary. We have installed sanitiser dispensers near bathrooms and kitchens and also at other frequently used places around the site.

When you use an area that others may have used be ready to wipe it down if required. There are cleaning stations in the library and all bookable teaching rooms.

Face Coverings

Everyone will be expected to wear a face covering in a shared indoors space. We know this might feel strange at first; but with so many people not just living but working in the College buildings, it’s for everyone’s protection. Face coverings are not a substitute for social distancing and other hygiene and safety measures such as being tested when displaying symptoms, self-isolating when unwell or advised to, enhanced cleaning regimes, and regular hand-washing are important. These measures should always be followed.

The requirement to wear face coverings will not apply to those who have a legitimate reason including:

  • Not being able to put on, wear, or remove a face covering because of a physical or mental illness or impairment, or disability.
  • If putting on, wearing, or removing a face covering will cause severe distress.
  • Where interacting with someone who uses lip reading to communicate, or who has social communication impairments.
  • Children aged under 11 years.

We should all get used to thinking of used disposable face coverings as potentially hazardous material.  It might sound a bit dramatic but they work because they stop the virus being coughed or breathed out by catching it.  If someone is infectious but not symptomatic and discards their face covering it could infect someone else, for instance a member of our Housekeeping Team.  We have special containers (grey bins with a yellow bag) for these which can be found at the Lodge, near the Amanda Foreman room, in the Talbot entrance and in the Toynbee/Library entrance.  Or please take your face covering with you and carefully wrap it before throwing it away.  Even better invest in some re-usable masks and wash them.

For students in the Household spaces in our residential buildings please can we ask you to be aware of our staff members who need to come into these spaces to work.  This could be members of our Housekeeping, Maintenance, IT or Lodge teams for example.  Please help to protect them by wearing a face covering when you’re sharing a space with them, even if you’re in your Household.

Visitors

At the start of Michaelmas Term residents are not permitted to have visitors enter their Household Space.  This space includes the bedrooms and shared areas of each Household, and the rule pertains to all visitors including other LMH students not in your Household. 

Residents are allowed to have up to 2 visitors at a time in other parts of the College and as previously they are responsible for their visitors at all times and must meet them when they arrive and show them out when they leave. Guests will be allowed in our gardens and grounds and if there is capacity they can accompany their host to our JCR/MCR, Hall or Bar.

Guests must remain at least 2 metres physically distant from their hosts and any other College members they meet throughout their visit. 

We are required to track visitors to the College.  We will use NHS QR codes to do this and visitors must either use the smartphone app with these codes or leave their contact details with us at the Lodge using the visitor book.

Download the app: https://covid19.nhs.uk/

This policy will be kept under regular review by the LMH Covid-19 Planning & Policy Group.

One-Way College Map

Map of LMH with one-way system arrows draw on.

Welfare

At LMH your physical and mental wellbeing are very important to us. Please read through this section for some important information, advice and contacts to help you stay happy, healthy and safe.

Medical

Be Prepared;

  • Update your prescriptions so that if you do need to isolate you won't have run out.
  • Get yourself a simple digital thermometer.
  • Keep a small medical kit with cold and flu remedies, medicines for an upset stomach, the things you usually take when you're not well and that you know you are not allergic to. 
  • Keep a small amount of first aid supplies, plasters and simple dressings. 
  • Keep these things just for you. It is nice to help others but you don't know if you are going to have to self-isolate, so keep these in the event of quarantine.
  • If you are unwell, and it is not Covid-related, make contact with the College Nurse Anne Harpin who is available Monday 8.30am-1pm and Tuesday - Friday 8.30am-3pm.

Email: lmhnurse@nhs.net, Tel: 07595003239

  • You can also book an appointment with the Banbury Road Medical Centre. Appointments are available for LMH students 4-5pm on Tuesdays and 9-10am on Fridays during weeks 1-8 of term. The BRMC College doctors will be running these appointments remotely. Please either telephone BRMC or contact the College Nurse to make an appointment. The appointment will then take place over video call via phone.

BRMC Tel: 01865 515731 or Email: lmhnurse@nhs.net

Physical Health

Mental and physical health come as a package. You can’t use your hands to type if your brain is sending out the wrong signals. There’s an old Latin saying which, loosely translated, means: if your body is well, so is your mind.

Good sleep is vital for physical and mental well-being. If you’re exhausted you can’t work effectively, and your emotional compass goes haywire. There are apps on the Wellmh page which can help with sleep disruption and OUCS have some terrific resources as well.

Wellmh link: https://www.lmh.ox.ac.uk/wellbeing

It is well known that physical exercise boosts mental well-being. If you’ve been physically active, you are much more likely to sleep well. Physical exercise doesn’t just have to be competitive team sports (great though they are). There are online fitness sessions which range from the gentle to the brutal. We are blessed with wonderful grounds and the closeness of the University Parks. Going for a walk each day and noticing what’s around you is physically and mentally nourishing. If you feel you want to do more than that, then jogging, at whatever pace or distance is brilliant for boosting the endorphins in our brains that make us feel well and strong.

Yoga, mindfulness and meditation are also very effective for physical and mental balance. Again, see Wellmh for links and the weekly news sheet for sessions at LMH.

Eating a balanced diet and observing alcohol consumption guidelines helps keep us in equilibrium. Eating too much or too little, drinking more than is safe can often seem comforting when things are hard. Reaching out for this as a pattern, however, can cause or exaggerate anything that is physically or mentally out of plumb.

Mental Health

It is well documented that COVID-19 has badly impacted mental well-being for a whole range of reasons: bereavement; illness, and anxiety as well as emotional separation, uncertainty, disappointments and disruption to daily life. On a more positive note, more and more people have been encouraged to talk about mental well-being, and the importance of being able to reach out if we are not feeling well. If you have a raging toothache which is stopping you being able to do things, you’d tell people and see a dentist. There’s no reason why low mood, anxiety, confusion or any other mental experience that get in the way of living well need be treated any differently.

We want to do our best to support the mental well-being of our community. Our Wellmh site details support and resources.

Wellm link: https://www.lmh.ox.ac.uk/wellbeing

While there are resources for support when difficulties arise, we also want to work together as a community that nourishes mental and physical well-being. Work-life balance is crucial, though often it takes time to get the balance right. Working and living in one room comes with challenges. Having a daily routine and planning ahead helps to separate work from other kinds of activities that improves our work. Taking breaks, going out for walks, scheduling time for whatever we like doing apart from study are all effective ways to remind us that a whole person is more than an academic course or a job. University life is not only for the brain, but for all those other things that make life interesting, sociable, fun, creative and connected to each other and the world around us. 

Courtesy, respect and kindness go a long way to help us keep well. Feeling safe to speak up when something has gone wrong; understanding and patience when things don’t turn out the way you’d hoped. Looking out for each other is a great way of looking after ourselves.

CLANG!

A quick way to remember some of this is to use the five pillars of wellbeing.

Connect:  Connect with your household, meet non-householders online or in safe communal spaces, keep in touch with loved-ones further afield.

Learn:  You're in Oxford!

Active:  Pay attention to keeping fit, it can be as little as walking in Uni parks but build it in to your routine.

Notice:  Enjoy the things which enrich your life. It could be something that has changed or something that is completely familiar to you, but you haven't noticed the detail of it before.

Give:  Find ways you can help others, giving boosts your spirits. It doesn't have to be money; you can donate your time and use your talents to help others too.

Self-isolation Guidance

Guidance on what to do around self-isolation and Covid19. Why, when and for how long.

First of all – don’t panic. There are lots of winter colds and coughs around at the moment and not every sniffle or sore throat is a sign of Covid-19. But do take this seriously. Please be assured that the Welfare Team and everyone here at LMH is here to support you, and we will be available to you throughout the period of isolation that you may have to undertake.

If you develop any of the main symptoms of Covid-19:

First things first, book a Covid-19 test with the University’s Covid-19 testing service, and complete the Symptom Reporting Form, which will notify the LMH Nurse.

A test with the University’s Covid-19 testing service can usually be taken on the same day it is booked, and results are coming back within 24-36 hours at present. The Welfare Team will get an email telling us that you have booked a test and we will be in touch with you with lots of further support and information.

If you have a question just email us and we will do our best to answer and reassure.

Whilst you wait for your test and test result:

  • You should remain in your household accommodation, more specifically in your room, and ensure that you keep physically distant from your household members and all others.
  • Only use shared spaces such as bathrooms and kitchens in your household when strictly necessary. If you have an en-suite you should only use those facilities. If you do use a shared space – such as the kitchen to prepare food - do not do so with other members of your household, always use a face-covering, and ensure that you disinfect all the surfaces and utensils that you have touched with the products provided by the scouts that are available in your kitchen. Please do not leave any of your belongings in the shared spaces of your household.
  • Alert the rest of your household. They will need to return to your College household and isolate with you, awaiting the result of your test.
  • You cannot go to the Hall to get meals, but you can order food from the Halls and get a friend to collect it and leave it at the door of your room. You will get more details of how to order food from the Hall, and food boxes of supplies by email from the Welfare Team. You will not be left hungry. If you have medical or other needs do alert us immediately.
  • Please notify your tutors and department that you are self-isolating, awaiting the results of a test.
  • Make sure your friends know and ask them to be in regular contact to keep your spirits up and to look after your mental health.

After you get your results:

If your result comes back negative, and your symptoms have gone you and your household can come out of isolation.

If your result comes back positive, it is not the end of the world. If your symptoms do get worse and you start to struggle alert us immediately. You must remain in isolation for a further 10 days from the onset of your symptoms and remain in your room, and only leave your room if you absolutely must – if you don’t have an en-suite, or to prepare food in your household kitchen – always wear a face-covering, always wash everything you touch and keep at least two metres from your household members. You’ll get a further email from the Welfare Team with information and offers of support. We will alert your personal tutor, but you should also be in touch with them so that they can make arrangements for your teaching to move on line, if it is not already.

If you receive a positive test result through a route other than the University’s Covid-19 testing service (eg via the national testing service), you must complete the form for reporting external coronavirus positive results, continue to self-isolate, and report your absence to your department and college.

If one of your household develops symptoms:

First up – you don’t need to book a test, unless you are also showing symptoms. But you do need to return to your College household space, and self-isolate, following the same rules as the person with symptoms (see above). You’ll also get an email from the Welfare Team with information and offers of support.

You have to wait until the test results come back for the person with symptoms, and only if the result is negative can you leave self-isolation.

If the result comes back as positive for your house mate, again it is not the end of the world. You and other members of your College household should remain in isolation for 14 days from the date of the positive test result.

You should only book a test if you have any of the main symptoms of Covid-19. If that test proves negative you should continue to self-isolate until the 14 days are up.

Alert your personal tutor, and department, that you are self-isolating so that, if necessary, they can make alternative arrangements for your teaching.

You will get an email from the Welfare Team with further information and offers of support. Look after each other in your household. Check in on the person who is has tested positively; e.g. offer to cook for them, and chat through the door or online with them. You will get through this.

If someone you know gets a positive test:

There are going to be a number of people whom you know who might test positive in the coming weeks. You only need to self-isolate if you have been a *close contact* of that person. Close contact is defined as any of the following taking place with the infected person within 48 hours before the onset of symptoms or up to ten days after the onset of symptoms:

  • Being in the same household
  • Any direct physical contact
  • Face-to-face contact (within one metre)
  • Contact within one metre for one minute or longer without face-to-face contact
  • Being within 2 metres of someone who has tested positive for more than 15 minutes

On the other hand if you have kept a physical distance of two metres or more (e.g. outdoors or in a tutorial) and you have followed other social distancing practices then you don’t need to self-isolate.

However, if you are asked to self-isolate by a college officer, the NHS/PHE track and trace system then you must self-isolate. If you are in doubt about whether you should self-isolate please ask the College Nurse or another member of the Welfare Team.

If you are identified as a close contact of someone who has tested positive for Covid-19 then the College Welfare Team will be in touch with you with guidance, and you follow the same basic rules as above. You should isolate for 14 days even if you take a test and it proves negative, and remember that you should only book a test if you develop symptoms. Follow all the same rules as for those above.

Remember to alert your personal tutor, and department so that, if necessary, they can make alternative arrangements for your teaching.

Other members of your household will not need to self-isolate unless they have also been identified as close contacts or if you develop symptoms.

Do check out the self isolation guidance sheet that is posted here and if you have any questions or concerns then simply ask. We are here to help and as a community we will get through the coming weeks together.

Andrew Foreshew-Cain Acting Head of Welfare 14/10/20

For the latest University advice see https://www.ox.ac.uk/coronavirus/students/health.

And there are some other online resources here https://www.ox.ac.uk/node/4822923 The University Counselling Service has produced a series of blogs and podcasts to support students during the coronavirus pandemic.

The Student Space website features a collection of resources to support university students during the coronavirus pandemic. These may help you to manage at present, and to anticipate and prepare yourself to meet some of the challenges ahead.

Oxford SU has also produced a series of tips and tricks for students in self-isolation.

All Oxford students can now also access free online support 24/7 through Togetherall - a free service giving you access to a global welfare community - https://togetherall.com/en-gb/.

Stay Safe at LMH

If you have a worry big or small please email the welfare team who will be able to direct you to someone who can help.

Email: staysafe@lmh.ox.ac.uk

Teaching, Classes and Tutorials

We look forward to welcoming our new students and welcoming back our returners! In keeping with University-wide teaching policy for these Covid-19 times - https://www.ox.ac.uk/coronavirus/students/education, at LMH you will be guided on the format of your teaching by your tutors. This means that you need to be particularly alert and promptly responsive to all communications from your tutors. In addition, teaching situations, whether a class or a tutorial, will follow the health and safety protocols detailed above, including how to move around the site and how to protect yourself and others. This may mean that you’ll be setting off a bit earlier for that 9 am tutorial! 

Information on our LMH Library services is detailed elsewhere. We have our own Study Skills Centre. The same practical protocols will apply but you are warmly encouraged to make use of all the terrific resources – physical and online – available to you, especially given the disrupted schooling and switch to online teaching and examining of the past 5-6 months. We appreciate what you have all been experiencing.

Oxford Study Skills Centre: https://oxfordstudyskillscentre.co.uk/

Please do come equipped for the blended learning experience of the term(s) ahead. Much of the teaching may be online, so it is important that you have the equipment you need for this. Please see the University guidance about what you should bring: 

https://www.it.ox.ac.uk/what-to-bring.

The Academic Office works closely with the Academic Finance Manager to support students with foreseen and unforeseen financial needs so if you think you need additional kit, please get in touch with the Academic Finance Officer for guidance.

We look forward to seeing you soon but do get in touch with the Academic Office with any questions. The Academic Office oversees all aspects of the essential academic administration needed to ensure things go smoothly for all our students (and academic staff members): academic registration, Bodleian cards, examination matters, Disability Advisory Support liaison. The Academic Office team occupies 3 offices in Deneke in and around the Dining Hall area.

We also have the Foundation Year running as part of the academic life of the college. The Foundation Year team is found in 1 Fyfield Road, and are here to oversee all academic and administrative aspects of the Foundation Year course.

Key contacts are:

 

Senior Tutor, Anne Mullen: 

senior.tutor@lmh.ox.ac.uk

 

Academic Registrar, Catherine Boase Davies: 

academic.registrar@lmh.ox.ac.uk

 

Graduate Administrator, Clare Charlesworth: 

graduate.admissions@lmh.ox.ac.uk

 

Foundation Year Director, Jo Begbie:

jo.begbie@lmh.ox.ac.uk

 

Foundation Year Project Officer, Esther Fisher:

foundation.admin@lmh.ox.ac.uk

 

Undergraduate Admissions and UG Freshers’ Week Co-ordinator,

Chris Pidgeon: admissions@lmh.ox.ac.uk

 

Academic Office Assistant, Liz Iles: 

academic.office@lmh.ox.ac.uk

 

Undergraduate and Student Support Coordinator, Iveta Simera: 

student.support@lmh.ox.ac.uk

 

Academic Finance Manager, Cathy Henderson: 

academic.finance@lmh.ox.ac.uk

 

Stay safe and do make contact; we are here to help.

Using LMH Facilities

Hall and Catering

There will be some significant changes to our Hall service all designed to make sure it’s available to all members, and that it’s safe.

Numbers in the Dining Hall have been reduced – social distancing requires a drop to about 25% of our previous capacity at any one time. There are around 30 socially distanced seats available in the main body of the Dining Hall and three tables available on the dias for household groups who do not have to socially distance. Please do not move the furniture in the Dining Hall.

When the dining hall is full we will revert to a takeaway only service so will serve your food in a takeaway box to be consumed away from the Dining Hall.

We will have a one way system that brings people in from the car park near the Chapel (those who cannot manage the steps here will be able to gain access by going past the Jerwood Room). Only five people will be allowed into the servery at any one time.

If you are rushing off and fancy a quick option you can use our grab n go takeaway service. Items are available 8am-5pm Monday-Friday from our takeaway area. This is located on Deneke corridor opposite the Committee Room. There is signage in Deneke corridor to direct you.

Hot takeaway main meals and pizzas can be pre-ordered for collection at a chosen timeslot. Ordering for this is through Upay. Takeaways are to be collected from the grab n go area and there is limited availability in certain time-slots throughout the day.

Those students who are living in rooms without access to a kitchen in their residence (about 30 students) will be able to take up a term by term prepayment option at a discounted rate to help them budget.

It will be difficult to deliver Formal Halls as we used to have them – they required a large number of staff to prepare and serve them. And the experience of far fewer people spread across the Hall would surely not be as enjoyable. We are currently developing plans to see if we can deliver a different type of formal meal using existing Household groups for a better experience.

Current Opening Times:

Monday - Friday

8am-2.30pm & 5pm-7.30pm

Saturday & Sunday

10am-2.30pm- Brunch

12pm-2.30pm- Lunch

JCR and MCR

These facilities will be open but of course numbers will have to be restricted. Spaces will be closed for short periods during the day for cleaning. Members in the same household will be able to interact without social distancing in these spaces. Members from different households will be expected to maintain social distancing at all times. The MCR and JCR kitchens will not be available.

Please be in touch with the JCR and MCR about how the spaces will be managed.

College Bar

The College Bar will be open with restricted numbers. We will no longer accept cash in the Bar.

The Bar is table service only. Please wait by the sign at the Bar entrance to be seated by a member of staff. If there are no tables available you will be expected to wait there until we can accommodate you. Make sure to follow the one way system in place.

Masks must be worn at any time you are not at your table. There is a maximum group number of 6 people per table.

The outside tables are a smoking area only no drinks are to be taken outside. All drinks must be ordered and consumed at your table. Drinks cannot be ordered at the bar and we do not offer a takeaway service.

We must record your visit to the LMH Bar. If you do not check in with the NHS app you are required to give your name and bod card number to the staff.

Current Opening Times:

Tuesday - Sunday

6.30pm-9.30pm. Last orders are at 9.30pm and we expect the bar to be vacated by 10pm.

College Gym

There will be bookable slots for people to use the gym but as the space is so small, the capacity will be very low. Users will be expected to thoroughly sanitise all equipment after use.

Booking information will be available soon and will be added to an updated version of this guide.

Student Storage

We know that some people will still have belongings stored in communal storage spaces and others will have belongings in rooms that are not now their own. We will try to help manage re-uniting everyone with their things at the start of term. Please be considerate though. You may consider asking to get your things from someone else’s room very easy and low risk but they might have a different view. We will help manage the process safely and fairly if we are asked to.

Student Laundry

The student laundry facilities will be open on each site 24 hours a day. There will be a maximum of one student in the laundry room at any time unless students are in the same household.

Cleaning equipment will be provided, so please help us to keep this area properly sanitised.

Bookable Rooms

Room Bookings

All room bookings should be made via the Bursary or the KX Calendar. From this term, the Lodge will only give out keys to rooms that have been booked in advance.

https://roombookings.lmh.ox.ac.uk

Email: bursary@lmh.ox.ac.uk

Because it is much harder to accommodate all of our face to face teaching incorporating social distancing requirements for this year teaching bookings will have to take priority in all of our bookable rooms, including larger rooms such as Talbot Hall, the Monson Room and the Simpkins Lee Theatre. 

All students and staff can still request to use a room using the normal process using KX Calendar https://roombookings.lmh.ox.ac.uk or by contacting the Bursary directly on bursary@lmh.ox.ac.uk 

Any non teaching bookings will have to be capable of being delivered safely (fully socially distant, following current visitor policy and for realistic time period for instance) so be ready to describe the plans you have in place and we may not be able to guarantee the booking until quite close to the event. 

It will be possible to book some of our rooms to play the pianos that are there but only after we are sure that we have accommodated all the teaching requested.

Users will be responsible for ensuring shared equipment is clean prior to and after use. If you’re not sure about how to put on a meeting or event and you’d like some guidance on what’s possible or sensible contact bursary@lmh.ox.ac.uk.

Music Rooms

In previous years we have allowed residents to use Talbot Hall, the Mary O’Brien Room or the Old Library to practice the piano and we’ve been able to allow people to use those rooms ad hoc to do so.

In 2020 we know that we will have much higher demand for those large spaces for teaching and other activities, and also for everyone’s peace of mind and to allow us to track use of the site we are avoiding ad hoc use of anything meaning rooms would have to be booked through KX Calendar.

To mitigate this we are making two unused bedrooms available for piano practice via easy auto-booking on Skedda.  You can register and then book through this link.

The rooms are Toynbee 32 and 33 on the ground floor.

  • Bookings are restricted to between 10.00am and 10.00pm
  • No more than 2 hours per booking
  • We’ve introduced a buffer of 30 minutes between bookings
  • The person using the piano is responsible for cleaning the piano and stool before and after use
  • When you’ve booked you’ll be able to collect the key from the Porters Lodge

Hosting an Event, Meeting, Gathering or Practice

Find guidance on hosting an event, meeting, gathering or practice on the central University website.

https://www.ox.ac.uk/coronavirus/students/student-life/risk-guidance

Below is a link to a presentation created by the Oxford University Student Union which gives advice on "Planning a student event in a COVID world".

https://unioxfordnexus.sharepoint.com/:p:/s/OUSU-StudentUnion/Ef3Qc1vSuGJHitZCZ3wuFDkBYwFGMJDYmuTatO-29N5IZg?e=CozpoW

Library

About the Library

LMH Library is located right in the heart of the college, and is open for all college members 24 hours a day and 7 days a week. It is normally staffed on weekdays 9am to 5pm, with a break for lunch: but thanks to the self-service machine people can borrow and return books at any time of the day or night. The core members of library staff are the Librarian, James Fishwick; the new Assistant Librarian, Sally Hamer; and the Librarian’s cat, Isambard (a hypoallergenic Siberian Forest Cat who comes to the Librarian’s office a few days a week). Their offices are on the middle floor of the library. 

The library holds more than 75,000 books, supporting the full range of academic endeavours of the college, from undergraduate core textbooks to books not found elsewhere in Oxford. We are always keen to develop our collections and support our students. We buy the vast majority of requests made to us by email.

Email: library.admin@lmh.ox.ac.uk

As well as the core academic holdings, we also have a collection of books on study and life skills, as well as DVDs and Emma Watson’s Feminist Bookclub. LMH has a small but interesting rare books collection, which can be consulted by asking the library staff – we also work closely with the Archivist, who holds records about the college’s history and former members.

All our books are catalogued onto SOLO, along with the collections of most other libraries in Oxford, at http://solo.bodleian.ox.ac.uk/. This catalogue is constantly updated, so it can tell you if the books you want are owned by LMH and if they are on loan or not. 

More information on using the library is available at 

https://libguides.bodleian.ox.ac.uk/lmh/

Changes to Services

During the pandemic, some changes to normal library services have been made:

  • Entrance to the building is via the ground floor, opposite Toynbee, through the powered doors to the left of the big staircase. Please sanitise your hands before entering. Exit is via the middle floor and then down the main staircase (or via the ground floor powered doors for people with accessibility requirements).
  • Facemasks are expected at all times inside the library, just like any other shared indoors space.
  • Studying is currently allowed, but only at certain desks – the group study tables, computers, and desks within 2m of other desks are all closed, and marked with signs. The desks are cleaned regularly, but cleaning supplies are also provided for you to clean the desks yourself before and after use.
  • Nothing may be left on desks when you aren’t present. Please return all books that you have used to a reshelving trolley, even if you haven’t checked them out.
  • All returned books, and all books left on reshelving trolleys, will be quarantined for at least 3 days before being reshelved.
  • There are hand sanitiser points by the entrance, exit, printer/photocopier/scanner, and self-service machine. Please use them.

If you want books to be delivered to your college room, for example because you are quarantining or are in a higher risk category, email us and we will aim to deliver them within 1 working day. We can sometimes do deliveries to addresses outside college too, email us to discuss this.

Email: library.admin@lmh.ox.ac.uk

Library Video Inductions

You can find useful LMH Library Induction Videos through this link:

www.lmh.ox.ac.uk/library-induction

Faith and Belief in Oxford

Chapel

The Revd Andrew Foreshew-Cain is the Chaplain here at LMH.  He is a member of the Welfare Team and is involved in the pastoral care and welfare support available to staff and students.  He is very happy to meet with students to listen in confidence, to offer support and guidance and can help direct you to more specialist sources of support if needed. 

As Chaplain part of his role is to ensure that everyone in college is able to practise their faith, if they have one, and he can make suggestions about places of worship in Oxford. We hope to have weekly Chapel services, some during the week and a Choral Evensong every Sunday at 6pm sung by the college Choir. If you’d like to join the choir (there is no need to audition) or to audition for a Choral Scholarship please contact our Director of Music – Paul Burke on paul.burke@lmh.ox.ac.uk 

Fr Andrew celebrates Holy Communion in Chapel every Wednesday in full term at 12 noon, with the careful guidelines laid down for such services and there is a termly Roman Catholic Mass and a prayer room in college for silent meditation and for prayer. 

Fr Andrew leads a weekly mindfulness mediation session in the Old Library every Wednesday in full term at 9.00pm.  It is 15 minutes of directed meditation using music and words to still the mind and find some inner peace and silence.  It will be running this Michaelmas term with the usual Covid safety precautions (masks please and socially distanced seating). 

There is also Compline (a short service of prayer and silence) on every other weekday evening in full term (Monday, Tuesday, Thursday and Friday) on Zoom which students and staff are invited to join.  The link will be available from the start of term.

Fr Andrew will also be offering a couple of Sunday afternoon walks – opportunities to escape from college and stretch the legs, to places of local interest.  More details will be published at the start of term. 

The Chapel is in the Deneke set of buildings, and is open to all members of college as a place of silence and prayer, for meditation or just to sit in peace for a few minute.  There is a prayer board and a place to light candles for the people you love and for yourself.  Please observe the Covid directions that can be read at the entrance to the Chapel. 

Andrew's room is Deneke 62, the second floor, above the Principal’s offices.

Email: chaplain@lmh.ox.ac.uk

Chapel Choir

LMH Chapel Choir is a friendly non-auditioned choir, supported by auditioned choral scholars, organ scholars, and our Director of Chapel Music. New members are always welcome, and no previous experience is necessary - just come along and join in!

If you’re interested in joining, or want to know more, do email our Director of Chapel Music. We’ll look forward to meeting you!

Email: paul.burke@lmh.ox.ac.uk

Singing Safely

We are following health and safety guidelines very carefully. More details on this will be available at the start of term, but anyone with particular questions or concerns should email our Director of Chapel Music.

Email: paul.burke@lmh.ox.ac.uk

Choral Scholarships

MH Chapel Choir is non-auditioned and open to all. Choir members can choose - if they wish - to audition as choral scholars, who act as section leaders and need to be strong sight-readers and especially committed to the choir’s activities. In return, they receive free singing lessons, opportunities for solos and paid extra services, and an annual stipend.

Email: paul.burke@lmh.ox.ac.uk

Living Faith and Spirituality at Oxford University

Faith groups and belief societies in Oxford are provided in multiple ways. Many colleges have a chapel, but other spaces are run by the University (e.g. the Muslim Prayer Room) or are registered as clubs and societies with the Proctors’ Office, or again are part of the provision across different faiths and different traditions in the city itself. 

There are two web pages on the University website which provide links to much of the provision available across all these areas.

Major societies include: 

The Oxford University Islamic Society (OUISoc)

A space where Muslims in Oxford can feel at home, make lasting friendships, learn and grow. 

Muslim Prayer Facilities in Oxford: The Muslim Prayer Room is found at the Robert Hooke Building (within easy walking distance of LMH)  and should be open for socially distanced prayer very soon. Sign up to OUIsoc mailing list or follow on social media to keep up-to-date on how to use the prayer room safely. Jummah will hopefully run at the prayer room with a strictly limited capacity to enable social distancing. There will be a sign-up form each week. Several other Mosques in Oxford are open and hosting Jummah. LMH has its own prayer room in the Talbot building.

Further details can be obtained from the LMH Islamic Soc Representatives Ahmed Jeyte (ahmed.jeyte@lmh.ox.ac.uk) and Samiha Mohsen (samiha.moshen@lmh.ox.ac.uk)

etails on the prayer room location and a list of Oxford Mosques can be found here: https://ouisoc.org/prayer-room

Join mailing list here - https://ouisoc.org/

The Oxford University Catholic Chaplaincy

(https://www.catholic-chaplaincy.org.uk)  – offers a home for Catholic students at Oxford University with its own Centre off St Aldates on Rose place.  The Chaplaincy holds weekly Masses in the Centre and most college Chapels also host termly Masses for their Catholic community.  There are opportunities for prayer, study and fellowship.  During the pandemic, you can join them for live-streamed Masses, follow  news, and register for their weekly newsletter.

The Oxford Hindu Chaplaincy

Aims to serve the needs of Hindu and Jain students and staff of the University. The Chaplaincy is involved in care, advice, advocacy, celebration, and education. Working with the Hindu Student Society (HUM), they host bhajans and puja each week during term and a weekly (Zoomed) Bhagavad-gita study group. Kirtan is offered each month.  They are based at the Oxford Centre for Hindu Studies, 13-15 Magdalen Street, OX1 3AE and they host the celebration of festivals which fall during term time, often including Ramnavami, Shivratri, and Diwali. They welcome volunteers (sevaks) each year to help organise these festivals.

The Hindu chaplain writes: ‘Many students face cultural and spiritual challenges as they journey through University. The Hindu Chaplaincy offers a safe place where these can be explored and discussed. It is a place with a sympathetic ethos, both to the student and to the traditions which make up Hinduism’.  Shaunaka Rishi Das serves as the Hindu Chaplain. He is available by email at shaunaka@ochs.org.uk

Oxford Jewish Society

Oxford Jewish Society (JSoc) is the social, cultural, and religious home for Jewish students in Oxford of all denominations. Most JSoc events are held at The Oxford Jewish Centre, 21 Richmond Road, Oxford OX1 2JL. The centre's telephone number is 01865 514 356. Please contact for details of Sabbath services and events. 

Jewish students in Oxford are also served by two Jewish chaplains – Michael and Tracey Rosenfeld-Schueler. They can be contacted through Facebook or through the email addresses available here and are there for any issues or help regarding Jewish life at Oxford. 

For more information, join the Facebook group Oxford JSoc.

Questions

Oxford is a superb University and city in which to explore faith. We hope you relish the opportunities afforded in this diverse community with its rich heritage, where so many faiths co-exist peacefully and enjoy serving the needs of the local community.

If you have any questions about how to practise your faith fully here at LMH or concerns and needs then please do not hesitate to be in touch with the Andrew, the Chaplain here at LMH. He will be more than happy to speak to you and will be able to direct you to sources of support, guidance and encouragement from your faith community. 

Email: chaplain@lmh.ox.ac.uk

The Lodge Information

Getting In Contact

The Lodge is staffed 24/7 by a friendly team of people including the Lodge Manager Tanya Hart. They can help you with emergencies, keys, post, directions, key contacts and more.

Please feel free to contact the Lodge by phone or email instead of a visit to the Lodge. You should all have a keyring containing the contact details for the Lodge and other teams. If you do not have one – contact the Lodge Manager Tanya Hart.

The Lodge can put you in touch with the the nurse or a member of the Welfare Team. Additional wellness information can be found on your room keyrings.

Email: lodge@lmh.ox.ac.uk, Tel: 01865 274300

Email: lodge.manager@lmh.ox.ac.uk

One-way System in Lodge

We will have a one-way system in the Lodge. You will enter through the front door (from the street) and exit through the door to campus at the other end of the Lodge. You will need your fob to open both doors. There will be signs to help remind you of this. You will also need to wear a face covering if you enter the Lodge.

Keys and Fobs

You must keep your keys and fob with you at all times. Your room should be locked when you are not inside. If you lose your keys or lock yourself out you will be asked to identify yourself in some way in order for us to establish that we are providing access to the correct person/room. Please try to remember your room number.

Emergencies

The Lodge is staffed 24/7/365. This should be your first contact in any emergency. If you have called an ambulance – please let the Lodge know immediately so that we can meet it at the gates and escort the first responders to your location.

Tel: 999

Tel: 01865 274300, Email: lodge@lmh.ox.ac.uk

Fire Alarms

Our fire alarms are very sensitive and can often be triggered by deodorant or hairspray, hair dryers or even steam from the shower. Keep your pod door closed while you are showering, and avoid using aerosols near the smoke detectors. Fire alarms will be tested on Monday afternoons, and will sound for 10 to 20 seconds. Outside of this - if the fire alarm is triggered – you must evacuate through the closest fire exit.

Once evacuated stand with your household at least 2m away from any other households or individuals from your building. Evacuate but do not congregate in one large group.

The Lodge will respond and will not silence the alarm until they are certain that there is no danger. Do not re-enter the building until the Porter or the Fire Brigade tell you it is safe to do so.

Post

We always have an overwhelming number of deliveries from Amazon and other companies at the beginning of term. This means a huge number of individual visits to the Lodge to collect items. If you need to order things from Amazon please do this before you arrive at LMH and bring them with you. During term time – instead of placing daily orders for things you need – try to save them up and place one order so that you can collect the items on one visit to the Lodge. Consider placing joint orders with others in your household so that things arrive in one box for one person, rather than six items for six individuals.

When collecting items from the Lodge – you MUST bring your University Card. We have a policy of asking everyone for their card – every time they collect a parcel. Your University Card sometimes referred to as Bodcard – along with your fob – are your forms of ID in college and should be with you at all times. We will ask for your card when you collect signed-for items at the Lodge, but you may be asked for it when collecting keys or at any other time. There are several hundred names and faces to remember – so having your card with you will help speed up the process. Please remember that face coverings along with screens at the Lodge may impede our ability to recognise you – or hear your name as clearly.

Bikes

All bikes in college must display a numbered bike tag collected from the Lodge. Bikes must not be left leaning against walls or railings, and must be locked in a bike shed. Bikes found outside of these locations will be removed without further warning.

Reduce Number of Visits

The Lodge has many visitors throughout the day and so, while you are still welcome to collect post and parcels from the Lodge, or ask for directions etc, we would ask initially that you only make essential trips to the Lodge. If you are collecting post from your pigeonhole see if others in your household would like you to collect theirs at the same time. If you are collecting signed-for items on their behalf, they will need to email the Lodge to give permission.

I.T.

Help

The ICT department will still be available to help you with your IT problems, but we have suspended our drop-in helpdesk service. 

Please email us via email or by phone. If we cannot help you by email, phone, or by using our remote support app, we can direct you to our appointment booking page for a face to face appointment.

Email: it-support@lmh.ox.ac.uk

Computer Loans

The College normally provides computers for any member of the College to use in the library. Unfortunately this service has been temporarily suspended as we cannot easily clean the keyboards and mice between users.  We will be able to provide loan computers in an emergency if you need to repair or replace your own device, but these will be short term loans only and not intended as a substitute for bringing a suitable laptop or desktop computer with you to College.

Printing

The printers in the library and Porter’s Lodge will still be available for you to use, via the webprint service at https:\\print.lmh.ox.ac.uk.  Please make sure that you sanitise your hands before using the printer touch screens.  More details of how to use the webprint service are available on the ICT page of the CORe website.

Reporting an Incident or Inappropriate Behaviour

As a college of the University of Oxford LMH is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its students and staff are respected. Adapting to life in the University and the city of Oxford under COVID-19 safety measures is new to everyone. We all will need to develop new habits and make adjustments to our daily life to enable academic learning. In doing so we need to treat each other with patience and understanding.

Sometimes things do go wrong, or someone else’s actions unjustifiably disrupts the lives of others. In a college community everyone has a responsibility to take care in relation to themselves and others. In a physically compressed environment like LMH, together with the pressures of Oxford life in a global pandemic, it is even more important to be aware that your actions will affect others in College. Hopefully, your actions will benefit others but just in case not, we have policies and regulations to reduce the risk of detrimental behaviours, and procedures for addressing such behaviours should they arise.

“As we adjust to living and working together under public health guidance, it is likely that as individuals we may make mistakes – accidentally standing closer than we should or forgetting the one-way route through a building, for example. It is important to be patient with each other, especially early on. It is also important that we all endeavour assiduously to respect the guidance in order to protect each other, accepting individual responsibility for our collective personal safety.” (Student Responsibility Agreement, response to a frequently-asked question, https://www.ox.ac.uk/coronavirus/students/agreement).

The College has rules that apply to all members of the community. Some, of course, are specifically in place to mitigate the health and safety risks associated with Covid-19 whilst others are contained with our Bye-Laws, Regulations and agreements. Some of our rules may have greater significance as a result of the impact of Covid-19 on life in LMH and are highlighted below.

Safety Concerns

If you or someone you are with requires immediate medical attention, please telephone the Lodge who will arrange for an ambulance, or if there is no time for it, contact first the ambulance and then the Lodge.

Lodge: Tel: 01865274300

In case you are concerned about the safety of another person, and it would not be appropriate or it is not possible to discuss directly with the person concerned, please use the Wellbeing contact page to identify the most appropriate person to contact.

If you are concerned about the behaviour of another member of College please contact the Junior Welfare Dean (junior.dean@lmh.ox.ac.uk) in the first instance. For serious disciplinary matters please contact the Assistant Dean (assistant.dean@lmh.ox.ac.uk) or Dean (dean@lmh.ox.ac.uk).

If you see something in College that is putting others at risk (e.g. broken fire door, electrical fault), please email faults@lmh.ox.ac.uk or, if urgent, telephone the Lodge.

For any other matter relating to individual or community safety please contact staysafe@lmh.ox.ac.uk in the first instance.

Harassment

Lady Margaret Hall does not tolerate any form of harassment or victimisation and expects all members of the College community, its visitors and contractors to treat each other with respect, courtesy and consideration. The LMH policy and procedure on harassment (including a definition of what constitutes harassment) is available via https://www.lmh.ox.ac.uk/harassment. The College has two Harassment Advisors: [TBC] and Professor Philip Biggin. They will be willing to talk to you about any harassment you are experiencing, including behaviour that is unwelcome towards you but you might be unsure whether it is harassment. You can also contact any of the Welfare Team.

Please be aware that harassment may involve repeated forms of unwanted and unwarranted behaviour, but a one-off incident can also amount to harassment. With this in mind please:

  • Take care to maintain an appropriate distance from others in College, especially those who are not members of your household; avoid invading someone else’s personal space.
  • Do not ask someone why they may not be wearing a face-covering or if they have an exemption. Some people will have legitimate reasons why they are not able to wear a face covering. Some of these reasons may be hidden and asking someone the reason may be humiliating or intimidating for them. If necessary, College will send periodic reminders to members about the face-coverings policy (e.g. if there are general concerns about compliance).
  • Please be supportive of any member of your household who tests positive for Covid-19. In particular, please take care not to assign blame. We should all strive to keep ourselves and others safe, taking responsibility for our actions. However, the virus can be contracted in various ways and not everything is within our control.

Noise Complaints

LMH is fundamentally a place of academic learning. It also includes a high-density residential site. You are never far from another resident. Everyone should have the opportunity to do their work without disturbance. With a significant proportion of teaching taking place online, more people will be working in their College rooms during the daytime, as well as in the evening and during the night. Unnecessary noise and disturbance is not permitted on College premises at any time, but especially between 2300 and 0800. If you are disturbed by someone else’s noise, especially outside your College household, please contact the Lodge in the first instance. The Lodge have the means to safely and efficiently restore peace.

Lodge: Tel: 01865 274300

Responding To Changes To Covid-19 Guidance

Out of necessity, rules and guidance designed to minimise the transmission of Covid-19 are regularly reviewed and may change with little notice in response to how the pandemic evolves within the College, University, regionally or nationally. Facilities or activities that are available or permitted today, may have to be changed or even closed tomorrow. It is very important that you act on College communications and requests from College staff, whether in response to a specific activity or a change in guidance. Please regularly check your University email and if you have any doubt about what may be safe or permitted, please contact staysafe@lmh.ox.ac.uk.

The College Bye-Laws are clear that refusal to comply with reasonable requirements by College staff to discontinue unacceptable behaviour, or serious breaches of health and safety, may be treated as major offences. Further information on how the College will handle breaches of College rules in place as a result of the Covid-19 pandemic can be found in the documents section of the LMHub here

Please also remember that what is against the law outside College is against the law in College.

Alcohol

If you drink alcohol please stay alert to the amount you consume at any one time, and over the course of the term. In particular, if you prepare alcoholic drinks for yourself or members of your household be mindful of the greater risk of consuming an unsafe amount of alcohol in the absence of standard pub measures. Please be aware that the intoxicating effect of alcohol may increase the risk of unsafe behaviour, affecting both yourself and others. Compromising the safety of others whilst drunk will not be tolerated. Take particular care to avoid participating in crowds in and around pubs, especially at closing time. Look out for each other. The College does not have the means of retrieving and keeping safe intoxicated individuals on the streets of Oxford.

Fire Detection Equipment

With the formation of households with shared kitchens, and a reduced food service in the Hall, we are expecting kitchens to be used more than in previous years. You are responsible for what you cook and how you use the kitchen equipment (and please keep in mind that cooking equipment, other than a kettle, is not permitted in study-bedrooms). Please take care, by paying attention to your cooking, not to trigger the heat detection monitor in the kitchen, or the smoke detector in your room. Under no circumstances whatsoever interfere with fire detection equipment, including temporarily covering units. Tampering with fire detection and prevention equipment is a serious breach of College rules (and may also be a criminal offence).

Smoking and Vaping Equipment

Smoking and vaping (“e-cigarettes”) are only permitted in designated smoking areas. Currently these are spaces next to the Pipe Partridge Building, next to the Middle Common Room in the Clore Graduate Centre, behind the main Deneke kitchens, and outside the College Bar. Smoking and vaping are not permitted elsewhere. It is against the law to smoke within all College buildings at any time. Please ensure you continue to comply with social distancing requirements if more than one of you (outside your College household) is in a smoking area.

Events Guide

We are finalising events for Michaelmas Term. They will be added to this guide soon and details will be included in the weekly email bulletin. You will also find events on the new Intranet which is being launched soon.

Requesting an Amendment to This Guide

If you have seen an amendment that needs to be made to this guide please contact LMH's Digital Media Officer.

Email: webadmin@lmh.ox.ac.uk

Keeping Up-To-Date

This Guide Will Be Updated

This guide will be regularly updated. Please make sure you are referring to the latest edition of the guide.

Find the latest version here: https://www.lmh.ox.ac.uk/life-at-lmh-guide

LMH Weekly Bulletins

The LMH Communications Office sends out a weekly bulletin via email. This is sent to all staff and students. This contains important information and updates. It also provides notifications of upcoming events. This the link to the Life At LMH Guide will also be attached each week. If you are not receiving these bulletins please email the LMH communications Office

Email: communications@lmh.ox.ac.uk

Lodge

We look forward to welcoming everyone to LMH for Michaelmas Term, but in order for us to keep people as safe as possible – there will be some changes to our procedures. It may also be necessary for us to amend these procedures as circumstances change throughout the term. Follow the Lodge on Twitter to keep up-to-date with any changes.

Twitter: @lodgelmh

Screens

The Digital screens in the Porters Lodge, Hall and Deneke Building Foyer also show important information. Keep an eye out for them if you are passing through.

Intranet

You can use the intranet to:

  • Make a booking – you can book meeting rooms, parking spaces, bikes, the netball courts and punts through the intranet
  • Find out about meals – find the weekly menus, book formal dinners (when they return) and transfer money into your UPay account
  • Pay battels
  • Report faults to IT or Maintenance
  • Find out information on events, news and who’s who
  • Connect to key services such as the HR Portal and information about the measures in place to deal with COVID-19
  • Download key documents

 

To access the intranet please click on this link here: https://intranet.lmh.ox.ac.uk/  You will need to sign in using your single sign on (lady number).

The intranet can also be accessed by using the link at the bottom of the LMH website.

If you notice anything which needs to be added or corrected please email conference@lmh.ox.ac.uk

LMH COVID-19 Community Responsibility Policy

1. As a collegiate University, Oxford is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its students and staff are respected.

2. The purpose of the Agreement is to secure everyone’s agreement to protect ourselves and each other within the University, the colleges and the wider Oxford community. It is an affirmation of shared values – community, consideration for others, respect and tolerance, and inclusion. It supplements existing responsibilities under University and college policies.

3. Adapting to life in the College and city of Oxford under COVID-19 safety measures is new to everyone. Students and staff will need to develop new habits and make adjustments to their daily life to enable academic learning, support staff work and social activity to take place as safely as possible. In learning to do so, we need to treat each other with patience and understanding.

4. The University and colleges have committed to putting measures in place to minimise health risks to students, staff and the wider Oxford community. Each employee also has a responsibility for both their own health and that of others, especially those with vulnerabilities. Maintaining social distance at all times in community spaces, avoiding large gatherings and being mindful of the needs of those alongside whom we live, work and travel will help reduce the risks for everyone.

5. In order to protect our community’s health and support our collective wellbeing during the COVID-19 pandemic, each employee is expected to make the following seven commitments about their behaviour by abiding by this policy.

i. I will abide by all national public health regulations brought in to stop the spread of COVID-19. I will also follow the University and college’s specific guidance on health measures, together with local public health guidance as relevant for the circumstances I am in.

ii. I will request a test via the University’s Testing for Covid-19 – Early Alert Service (EAS) immediately if I experience COVID-like symptoms, and I will notify my College and Department nominated contact accordingly. I will follow all instructions from the EAS, including in relation to self-isolation.

iii. I understand that COVID-19 is a public health issue and will cooperate fully with College, University and public health authorities, including participating fully in any contact tracing as requested.

iv. I will practise effective hygiene methods to limit contact transmission, including regular thorough handwashing with soap, the use of hand sanitisers as requested, the wiping down of surfaces and the correct wearing and disposal/washing of face coverings.

v. If I live in college accommodation, I will follow college guidelines on how I may interact with and share communal spaces with members of my household. If I live in a private household I will follow the relevant Government/Public Health England guidance. I will also follow guidance regarding how or whether I may enter others’ households and any limits on the number of people allowed to visit a household.

vi. I will show respect and consideration for the collegiate University and wider Oxford community. I will adhere to social distancing requirements and maximum group size rules, I will follow all rules and signage about expected behaviour for the space I am in when interacting with anyone outside my household, whether in college, University premises, on public transport or elsewhere in the city.

vii. I will adhere to the University’s policy and Government rules on wearing face coverings, which will include the requirement for face coverings to be worn for in-person teaching indoors and in any shared indoor spaces.

Key Contacts

Porters Lodge

lodge@lmh.ox.ac.uk

01865 274300

 

For any welfare worries or concerns

staysafe@lmh.ox.ac.uk

 

Academic Finance Manager, Cathy Henderson

academic.finance@lmh.ox.ac.uk

 

Academic Office Assistant, Liz Iles

academic.office@lmh.ox.ac.uk

 

Academic Registrar, Catherine Boase-Davies

academic.registrar@lmh.ox.ac.uk

 

Accommodation Manager, Penny Hall

accommodation.manager@lmh.ox.ac.uk

 

Assistant Dean, Vania Pinto

assistant.dean@lmh.ox.ac.uk

 

Bursary, Bart Ashton (Bursar), Charlotte Heavens (Bursary Assistant)

bursary@lmh.ox.ac.uk

 

Bursary Assistant, Charlotte Heavens

bursary.assistant@lmh.ox.ac.uk

 

Chaplain and Acting Head of Welfare, Reverend Andrew Foreshew-Cain

chaplain@lmh.ox.ac.uk

 

Head of Communications, Jo Murray

communications@lmh.ox.ac.uk

 

Digital Media Officer, Tom Hughes

webadmin@lmh.ox.ac.uk

 

Dean, Michael Fraser

dean@lmh.ox.ac.uk​​​​​​​

 

Foundation Year Administrator, Esther Fisher

foundation.admin@lmh.ox.ac.uk

 

Foundation Year Director, Jo Begbie

jo.begbie@lmh.ox.ac.uk

 

Gardening Team

gardener@lmh.ox.ac.uk

 

Graduate Officer, Clare Charlesworth

graduate.admissions@lmh.ox.ac.uk

 

Housekeeping Management

scout.supervisor@lmh.ox.ac.uk

 

IT

it-support@lmh.ox.ac.uk

 

Librarian, James Fishwick

librarian@lmh.ox.ac.uk

 

Maintenance

faults@lmh.ox.ac.uk

 

Nurse, Anne Harpin

lmhnurse@nhs.net

07595003239

 

Outreach Officer, Marrium Khan

outreach@lmh.ox.ac.uk

 

Senior Tutor, Anne Mullen

senior.tutor@lmh.ox.ac.uk

 

Tutor for Graduates and Visiting Students,

Fiona Spensley

tutor.graduates@lmh.ox.ac.uk 

director.visiting@lmh.ox.ac.uk

 

Visiting Students Administrator, Clare Atkin

visiting.students@lmh.ox.ac.uk

 

Undergraduate and Student Support Coordinator,

Iveta Simera

student.support@lmh.ox.ac.uk

 

Undergraduate Admissions and UG Freshers’ Week

Co-ordinator, Chris Pidgeon

admissions@lmh.ox.ac.uk