Keeping LMH Calm and Covid-free: a summary of how we will operate after restrictions are eased/lifted

This summary is for all staff, students and visitors to the college. Covid-19-related restrictions are being lifted, but there is still the risk of Covid-19 infections, which means that the College as an employer and provider of services and facilities is obliged to continue to pay due attention to the safety and health of all of its employees, students, guests and visitors.

Key rules relating to Covid-19

Keeping LMH Calm and Covid-free: a summary of rules in place for Trinity Term 2021

This summary is for all students in residence during Trinity Term. Whilst Covid-19-related restrictions are being gradually lifted, there remain in place important measures, both national and College-related, intended to reduce the risk of Covid-19 infections. In addition, most examinations this term will be online, open book, exams conducted from your College accommodation. Most teaching will continue to be online and study facilities outside College will continue to be restricted. JCR/MCR events will be organised within current restrictions.

This means that College life and activities will be limited in order to prevent Covid-19 transmission and to prioritise LMH as a place of study and examination. This document provides a summary of key rules that are in place to reflect these priorities, and which apply to all students in residence. They are not, of course, the only College rules and everyone is responsible for ensuring familiarity with College’s rules and guidance. The Life at LMH Guide is kept updated to reflect changes in Covid-19 rules. Abiding by College rules is a condition of your being able to reside in College. If you have any questions about measures in place during Trinity Term please email staysafe@lmh.ox.ac.uk in the first instance.

Key rules relating to Covid-19:

1. Unless you have a legitimate reason, everyone is expected to wear a face-covering where required by college policy.

2. From the 19th July you will be able to participate in gatherings unlimited by restrictions.

3. From the 19th July student residents will be permitted to have guests in the college in line with their Accommodation Agreements as long as they do not disrupt other college residents, workers or visitors. The guests must be signed in at the Porters Lodge. Guests may be brought to day- to- day Hall service or the college bar if it is open.

4. Until the 16th August you must self-isolate with your household if you, or a member of your household, has Covid-19 symptoms (whilst awaiting a test result) or if you, or a member of your household, tests positive for Covid-19. 

Key rules relating to noise, smoking, and trashing

1. A student who wishes to hold a party in a public room in College, or in a room provided under an accommodation agreement within the College, or in College grounds, or in one of the Common Rooms, must ask permission of the Dean.  The event may require a risk assessment.

2. Smoking is only permitted for Junior and Middle Common Room members in designated smoking areas. Currently these are next to the Pipe Partridge Building, next to the Middle Common Room in the Clore Graduate Centre, behind the main Deneke kitchens, and outside the College Bar. Smoking is not permitted elsewhere, and it is against the law to smoke within any College buildings at any time.

3. ‘Trashing’ is not permitted within College grounds (and is forbidden by the University in public spaces). The mess created from trashing spoils our gardens and is very frustrating for the gardening team. Please find community-minded ways to celebrate the end of exams.

Penalties

  • Anyone found to be in breach of College rules, including those relating to Covid-19 and disturbance, will be penalised. The penalty may be one or more of the following, depending on the severity of the offence:

(a) Escalated to the Principal as a major offence (where suspension, rustication or expulsion is likely to be appropriate);

(b) Prevented from living in College accommodation, either with immediate effect, or for the subsequent term(s).

(c) Financial penalty commensurate with the nature and severity of the offence (range is generally £50 to £300).

(d) Prevented from remaining in College beyond a student’s final written examination.

(e) Community service up to a specified number of hours, to be undertaken during Term under the direction of the Bursar or other College Officer, as appropriate.

  • A penalty, other than (a) or (b) above, will be accompanied by a formal warning. A second formal warning is likely to result in the student being asked to leave College accommodation.
  • As a guide the types of activity that will not be tolerated, and for which mitigating circumstances are unlikely to exist, include: refusing to self-isolate; creating a disturbance indoors or in the gardens during a period of scheduled examinations; creating mess and/or damage to College property, including through trashing; refusing to comply with reasonable requests by the Porters, Junior Deans, or other members of staff.

 

Dr Michael Fraser

Dean

Accommodation

Households

Like all Oxford colleges and many other Universities we have arranged our residences into groupings known as Households. The defining factor for a Household is shared facilities such as a kitchen and/or bathroom facilities. This model is designed to limit transmission of a viral infection across the site and also allow control of any such infection.  Until 16th August other members of a Household will likely to be considered ‘close contacts’ of positive cases.  We hope that by September the UK COVID 19 outbreak will be sufficiently controlled that we do not need to activate these Households but we have them arranged just in case there are changes during the year.

Each Household will be clearly defined so that in the event that we need to use them everyone knows which bathrooms and kitchens they should be using. Detailed floor plans showing each Household group are available on the Sharepoint pages here: 

https://sharepoint.nexus.ox.ac.uk/sites/lmh/bursary/Households/Forms/AllItems.aspx

Please see the link below for further information, and answers to FAQ's, on households at the University of Oxford:

https://www.ox.ac.uk/coronavirus/students/colleges

Please also see the University Guide to Help You Stay Safe.

 

Cleaning Student Bedrooms and Shared Spaces

Our cleaning services will be offered in line with the current COVID 19 UK situation.

Faults and Repairs

We still want to hear about any building or building services issues you have. 

It would really help us manage repairs if you could also either tell us when you will be or could be away from the room so that we can try to make sure everyone can stay distant. We will deal with urgent matters quickly as usual but for some less urgent matters we may delay until we can get better access or offer a temporary solution until then. In any event we’ll keep you informed. Please continue to use this email, being sure to include your room number and a summary of the issue in the title bar. 

Email: faults@lmh.ox.ac.uk

 

Cooking

We know you may be more wary of using shared kitchens after the pandemic but you are not able cook in your rooms. The risk of fire is very real and could be catastrophic. The only items we will permit without special dispensation in student rooms is a kettle.  We are used to dealing with requests for fridges in bedrooms and will very likely agree a request for that – email bursary@lmh.ox.ac.uk to make a request.  Safest for everyone if other cooking equipment is in the kitchen.

Moving Around College

One-way Routes and Lifts

There will be no one-way systems in college.

Hand Hygiene

It is still important that all College members and visitors follow good hand hygiene guidelines at all times. Wash them regularly and frequently with soap and water for 20 seconds. Use alcohol sanitiser in between if necessary. We have installed sanitiser dispensers near bathrooms and kitchens and also at other frequently used places around the site.

When you use an area that others may have used be ready to wipe it down if required. There are cleaning stations around college.

Face Coverings

We expect people in college to be thoughtful, respectful and considerate around others.  

Because infection rates are so high in Oxford the College will be maintaining it’s a requirement to wear face coverings in all indoor shared spaces, including student Households if there are staff members present. 

 

With so many people not just living but working in the College buildings, it’s for everyone’s protection. Face coverings are not a substitute for other hygiene and safety measures such as being tested when displaying symptoms, self-isolating when unwell or advised to, enhanced cleaning regimes, and regular hand-washing are important. These measures should still be followed.

We will review this requirement in line with the local conditions in Oxford and Oxfordshire and with other parts of the University of Oxford. 

The requirement to wear face coverings will not apply to those who have a legitimate reason including:

  • Not being able to put on, wear, or remove a face covering because of a physical or mental illness or impairment, or disability.
  • If putting on, wearing, or removing a face covering will cause severe distress.
  • Where interacting with someone who uses lip reading to communicate, or who has social communication impairments.
  • Children aged under 11 years.

For students in the Household spaces in our residential buildings please can we ask you to be aware of our staff members who need to come into these spaces to work.  This could be members of our Housekeeping, Maintenance, IT or Lodge teams for example.  Please talk to them and respect their wishes, even though you’re in your own residential or Household space. 

Social Meetings and Visitors

From 19th July you will be able to participate in gatherings unlimited by restrictions.

You are encouraged to exercise caution and consider the guidance on risks associated with COVID-19 and the actions you can take to help keep you and everyone else safe – give everyone space, remember good hygiene, manage your social and physical contact. Remember that the risks of close contact may be greater for some people than others.

From the 19th July student residents will be permitted to bring guests into the college in line with their Accommodation Agreements and as long as they do not disrupt other college residents, workers or visitors. Guests must be signed in at the Porters Lodge. Guests may be brought to day to day Hall service or the college bar if it is open. At different locations we may require guests to use the NHS QR code or record their presence in an alternative way.

The evidence is clear that mixing socially is safest to do in the open air, with people maintaining a safe distance. It is clearly safer to minimise the frequency of social gatherings and the numbers present. It will remain critical - with students still unprotected by vaccines - that students and staff continue to follow the guidance. Please use your common sense and respect for the safety of others.

Welfare

At LMH your physical and mental wellbeing are very important to us. Please read through this section for some important information, advice and contacts to help you stay happy, healthy and safe.

Medical

Be Prepared;

  • Update your prescriptions so that if you do need to isolate you won't have run out.
  • Get yourself a simple digital thermometer.
  • Keep a small medical kit with cold and flu remedies, medicines for an upset stomach, the things you usually take when you're not well and that you know you are not allergic to. 
  • Keep a small amount of first aid supplies, plasters and simple dressings. 
  • Keep these things just for you. It is nice to help others but you don't know if you are going to have to self-isolate, so keep these in the event of quarantine.
  • If you are unwell, and it is not Covid-related, make contact with the College Nurse Anne Harpin who is available Monday 8.30am-1pm and Tuesday - Friday 8.30am-3pm, term time (weeks 0-9) only.

Email: lmhnurse@nhs.net, Tel: 07595003239

If students need a GP call, they should ring reception and book an appointment for a convenient/appropriate time - ideally with one of the GPs who is associated with LMH, or of course with a GP who has been involved with their ongoing care.

Please either telephone Banbury Road Medical Centre to make an appointment. The appointment will then take place over video call via phone.

BRMC Tel: 01865 515731

  • Out of hours call NHS 111 or in an Emergency dial 999.
  • If you have Covid Symptoms please make an appointment with the University testing service.

Physical Health

Mental and physical health come as a package. You can’t use your hands to type if your brain is sending out the wrong signals. There’s an old Latin saying which, loosely translated, means: if your body is well, so is your mind.

Good sleep is vital for physical and mental well-being. If you’re exhausted you can’t work effectively, and your emotional compass goes haywire. There are apps on the Wellmh page which can help with sleep disruption and OUCS have some terrific resources as well.

Wellmh link: https://www.lmh.ox.ac.uk/wellbeing

It is well known that physical exercise boosts mental well-being. If you’ve been physically active, you are much more likely to sleep well. Physical exercise doesn’t just have to be competitive team sports (great though they are). There are online fitness sessions which range from the gentle to the brutal. We are blessed with wonderful grounds and the closeness of the University Parks. Going for a walk each day and noticing what’s around you is physically and mentally nourishing. If you feel you want to do more than that, then jogging, at whatever pace or distance is brilliant for boosting the endorphins in our brains that make us feel well and strong.

Yoga, mindfulness and meditation are also very effective for physical and mental balance. Again, see Wellmh for links and the weekly news sheet for sessions at LMH.

Eating a balanced diet and observing alcohol consumption guidelines helps keep us in equilibrium. Eating too much or too little, drinking more than is safe can often seem comforting when things are hard. Reaching out for this as a pattern, however, can cause or exaggerate anything that is physically or mentally out of plumb.

Mental Health

It is well documented that COVID-19 has badly impacted mental well-being for a whole range of reasons: bereavement; illness, and anxiety as well as emotional separation, uncertainty, disappointments and disruption to daily life. On a more positive note, more and more people have been encouraged to talk about mental well-being, and the importance of being able to reach out if we are not feeling well. If you have a raging toothache which is stopping you being able to do things, you’d tell people and see a dentist. There’s no reason why low mood, anxiety, confusion or any other mental experience that get in the way of living well need be treated any differently.

We want to do our best to support the mental well-being of our community. Our Wellmh site details support and resources.

Wellm link: https://www.lmh.ox.ac.uk/wellbeing

While there are resources for support when difficulties arise, we also want to work together as a community that nourishes mental and physical well-being. Work-life balance is crucial, though often it takes time to get the balance right. Working and living in one room comes with challenges. Having a daily routine and planning ahead helps to separate work from other kinds of activities that improves our work. Taking breaks, going out for walks, scheduling time for whatever we like doing apart from study are all effective ways to remind us that a whole person is more than an academic course or a job. University life is not only for the brain, but for all those other things that make life interesting, sociable, fun, creative and connected to each other and the world around us. 

Courtesy, respect and kindness go a long way to help us keep well. Feeling safe to speak up when something has gone wrong; understanding and patience when things don’t turn out the way you’d hoped. Looking out for each other is a great way of looking after ourselves.

CLANG!

A quick way to remember some of this is to use the five pillars of wellbeing.

Connect:  Connect with your household, meet non-householders online or in safe communal spaces, keep in touch with loved-ones further afield.

Learn:  You're in Oxford!

Active:  Pay attention to keeping fit, it can be as little as walking in Uni parks but build it in to your routine.

Notice:  Enjoy the things which enrich your life. It could be something that has changed or something that is completely familiar to you, but you haven't noticed the detail of it before.

Give:  Find ways you can help others, giving boosts your spirits. It doesn't have to be money; you can donate your time and use your talents to help others too.

Self-isolation Guidance

Guidance on what to do around self-isolation and Covid19. Why, when and for how long.

First of all – don’t panic. Not every sniffle or sore throat is a sign of Covid-19 but do take this seriously. Please be assured that the Welfare Team and everyone here at LMH is here to support you, and we will be available to you throughout the period of isolation that you may have to undertake.

If you develop any of the main symptoms of Covid-19:

First things first, book a Covid-19 test with the University’s Covid-19 testing service. The service will be closed during August and you should use the NHS Testing services. 

A test with the University’s Covid-19 testing service can usually be taken on the same day it is booked, and results are coming back within 24-36 hours at present. The Welfare Team will get an email telling us that you have booked a test and we will be in touch with you with support and information.

If you have a question just email us and we will do our best to answer and reassure.

Whilst you wait for your test and test result:

  • You should remain in your household accommodation, more specifically in your room, and ensure that you keep physically distant from your household members and all others.
  • Only use shared spaces such as bathrooms and kitchens in your household when strictly necessary. If you have an en-suite you should only use those facilities. If you do use a shared space – such as the kitchen to prepare food - do not do so with other members of your household, always use a face-covering, and ensure that you disinfect all the surfaces and utensils that you have touched with the products provided by the scouts that are available in your kitchen. Please do not leave any of your belongings in the shared spaces of your household.
  • Alert the rest of your household. They will need to return to your College household and isolate with you, awaiting the result of your test.
  • You cannot go to the Hall to get meals, but you can order food from the Halls and get a friend to collect it and leave it at the door of your room if the Hall is open. You will get more details of how to order food from the Hall, and food boxes of supplies by email from the Welfare Team. You will not be left hungry. If you have medical or other needs do alert us immediately.
  • Please notify your tutors and department that you are self-isolating, awaiting the results of a test.
  • Make sure your friends know and ask them to be in regular contact to keep your spirits up and to look after your mental health.

After you get your results:

If your result comes back negative, and your symptoms have gone you and your household can come out of isolation.

If your result comes back positive, it is not the end of the world. If your symptoms do get worse and you start to struggle alert us immediately. You must remain in isolation for a further 10 days from the onset of your symptoms and remain in your room, and only leave your room if you absolutely must – if you don’t have an en-suite, or to prepare food in your household kitchen – always wear a face-covering, always wash everything you touch and keep at least two metres from your household members. You’ll get a further email from the Welfare Team with information and offers of support. We will alert your personal tutor, but you should also be in touch with them so that they can make arrangements for your teaching to move on line, if it is not already.

If you receive a positive test result through a route other than the University’s Covid-19 testing service (eg via the national testing service), you must complete the form for reporting external coronavirus positive results, continue to self-isolate, and report your absence to your department and college.

If one of your household develops symptoms:

You should book a test even if you are not showing symptoms. You need to return to your College household space, and self-isolate, following the same rules as the person with symptoms (see above). You’ll also get an email from the Welfare Team with information and offers of support.

You have to wait until the test results come back for the person with symptoms, and only if their result is negative can you leave self-isolation.

If the result comes back as positive for your house mate, again it is not the end of the world. You and other members of your College household should remain in isolation for 10 days from the date of the positive test result.

You should also book a test if you have any of the main symptoms of Covid-19. If that test proves negative you should continue to self-isolate until the 10 days are up.

Alert your personal tutor, and department, that you are self-isolating so that, if necessary, they can make alternative arrangements for your teaching.

You will get an email from the Welfare Team with further information and offers of support. Look after each other in your household. Check in on the person who is has tested positively; e.g. offer to cook for them, and chat through the door or online with them. You will get through this.

If someone you know gets a positive test:

You only need to self-isolate if you have been a *close contact* of that person. Close contact is defined as any of the following taking place with the infected person within 48 hours before the onset of symptoms or up to ten days after the onset of symptoms:

  • Being in the same household
  • Any direct physical contact
  • Face-to-face contact (within one metre)
  • Contact within one metre for one minute or longer without face-to-face contact
  • Being within 2 metres of someone who has tested positive for more than 15 minutes

On the other hand if you have kept a physical distance of two metres or more (e.g. outdoors or in a tutorial) and you have followed other social distancing practices you will not be counted as a close contact and you won't need to self isolate.

However, if you are asked to self-isolate by a college officer, the NHS/PHE track and trace system then you must self-isolate. If you are in doubt about whether you should self-isolate please ask the College Nurse or another member of the Welfare Team.

If you are identified as a close contact of someone who has tested positive for Covid-19 then the College Welfare Team will be in touch with you with guidance, and you follow the same basic rules as above. You should isolate for 10 days even if you take a test and it proves negative. Follow all the same rules as for those above.

Remember to alert your personal tutor, and department so that, if necessary, they can make alternative arrangements for your teaching.

Other members of your household will not need to self-isolate unless they have also been identified as close contacts or if you develop symptoms.

Do check out the self isolation guidance sheet that is posted here and if you have any questions or concerns then simply ask. We are here to help and as a community we will get through the coming weeks together.

Andrew Foreshew-Cain Acting Head of Welfare

For the latest University advice see https://www.ox.ac.uk/coronavirus/students/health.

And there are some other online resources here https://www.ox.ac.uk/node/4822923 The University Counselling Service has produced a series of blogs and podcasts to support students during the coronavirus pandemic.

The Student Space website features a collection of resources to support university students during the coronavirus pandemic. These may help you to manage at present, and to anticipate and prepare yourself to meet some of the challenges ahead.

Oxford SU has also produced a series of tips and tricks for students in self-isolation.

All Oxford students can now also access free online support 24/7 through Togetherall - a free service giving you access to a global welfare community - https://togetherall.com/en-gb/.

Testing

Regular symptom-free (LFD) testing 

 Staff and students who are working or studying on site will be able to access regular symptom-free (Lateral Flow Device) testing twice a week, every week. Tests can be collected from the Porters’ Lodge. 

Who should participate?   

Testing is voluntary but we strongly encourage everyone to participate, including those staff and students who have been vaccinated or have had COVID-19 more than 90 days ago.       

It is possible to order LFD tests via a number of other routes – details of which can be found on the Government website. Staff may choose to use non-University testing routes (for example, if they are not in Oxford, or they have irregular work patterns) where it minimises travel or is more convenient.

Stay Safe at LMH

If you have a worry big or small please email the welfare team who will be able to direct you to someone who can help.

Email: staysafe@lmh.ox.ac.uk

Teaching, Classes and Tutorials

In keeping with University-wide teaching policy for these Covid-19 times, at LMH you will be guided on the format of your teaching by your tutors.

Information on our LMH Library services is detailed elsewhere. We have our own Study Skills Centre. The same practical protocols will apply but you are warmly encouraged to make use of all the terrific resources – all online – available to you, especially given the disrupted schooling and switch to online teaching and examining of the past year. We appreciate what you have all been experiencing.

Oxford Study Skills Centre: https://oxfordstudyskillscentre.co.uk/

Do get in touch with the Academic Office with any questions. The Academic Office oversees all aspects of the essential academic administration needed to ensure things go smoothly for all our students (and academic staff members): academic registration, Bodleian cards, examination matters, including Mitigating Circumstances, Disability Advisory Support liaison. Please do ensure you are keeping up with the emails from the University and your Faculty/Department regarding subject, assessment and examination matters.

We also have the Foundation Year running as part of the academic life of the college. The Foundation Year team is here to oversee all academic and administrative aspects of the Foundation Year course.

Key contacts are:

 

Senior Tutor, Anne Mullen: 

senior.tutor@lmh.ox.ac.uk

 

Academic Registrar, Catherine Boase Davies: 

academic.registrar@lmh.ox.ac.uk

 

Academic Finance Manager, Cathy Henderson: 

academic.finance@lmh.ox.ac.uk

 

Graduate Administrator, Clare Charlesworth: 

graduate.admissions@lmh.ox.ac.uk

 

Foundation Year Director, Jo Begbie:

jo.begbie@lmh.ox.ac.uk

 

Foundation Year Project Officer, Esther Fisher:

foundation.admin@lmh.ox.ac.uk

 

Tutor for Graduates and Visiting Students,

Fiona Spensley

tutor.graduates@lmh.ox.ac.uk 

director.visiting@lmh.ox.ac.uk

 

Visiting Students Administrator, Clare Atkin

visiting.students@lmh.ox.ac.uk

 

Undergraduate Admissions, Chris Pidgeon: 

admissions@lmh.ox.ac.uk

 

Academic Office Assistant, Liz Iles: 

academic.office@lmh.ox.ac.uk

 

Stay safe and do make contact; we are here to help.

Using LMH Facilities

Hall and Catering

From the end of term we will only be open to staff and students for lunch, opening times will be as follows:

Monday to Friday, 12-2pm

If you are ordering food to take away you will need to bring your own, reusable containers for us to fill.

JCR and MCR

Over the summer the MCR will be available.

College Bar

We are re-opening the bar from Michaelmas term.

College Gym

College gym is available for single person bookings for members 10.00am to 9.30pm.  To enquire about membership contact bursary@lmh.oxc.ac.uk.

Student Storage

If you have any queries contact Penny Hall on accommodation.manager@lmh.ox.ac.uk.

Student Laundry

The student laundry facilities will be open on each site 24 hours a day.

Cleaning equipment will be provided, so please help us to keep this area properly sanitised.

Bookable Rooms

Room Bookings

You can book teaching rooms for private use through the intranet as usual. Allow one working day for the booking to be confirmed. You will be asked to let us know what you want to use the room for so we can prioritise valuable bookable space.

Hosting an Event, Meeting, Gathering or Practice

A student who wishes to hold a party in a public room in College, or in a room provided under an accommodation agreement within the College, or in College grounds, or in one of the Common Rooms, must ask permission of the Dean.  The event may require a risk assessment.  

Library

About the Library

LMH Library is located right in the heart of the college, and is open for all college members 24 hours a day and 7 days a week. It is normally staffed on weekdays 9am to 5pm, with a break for lunch: but thanks to the self-service machine people can borrow and return books at any time of the day or night. The core members of library staff are the Librarian, James Fishwick; the new Assistant Librarian, Sally Hamer; and the Librarian’s cat, Isambard (a hypoallergenic Siberian Forest Cat who comes to the Librarian’s office a few days a week – you are welcome to visit him when he’s in!) Their offices are on the middle floor of the library. 

The library holds more than 75,000 books, supporting the full range of academic endeavours of the college, from undergraduate core textbooks to books not found elsewhere in Oxford. We are always keen to develop our collections and support our students. We buy the vast majority of requests made to us by email, including e-books. We can also often get books in just a day or two, via Amazon or Blackwells in city centre. So please, do make suggestions!

Email: library.admin@lmh.ox.ac.uk

As well as the core academic holdings, we also have a collection of books on study and life skills, as well as DVDs and Emma Watson’s Feminist Bookclub. LMH has a small but interesting rare books collection, which can be consulted by asking the library staff – we also work closely with the Archivist, who holds records about the college’s history and former members.

All our books are catalogued onto SOLO, along with the collections of most other libraries in Oxford, at http://solo.bodleian.ox.ac.uk/. This catalogue is constantly updated, so it can tell you if the books you want are owned by LMH and if they are on loan or not. 

More information on using the library is available at 

https://libguides.bodleian.ox.ac.uk/lmh/

 

Changes to Services

During the pandemic, some changes to normal library services have been made:

  • Entrance to the building is via the ground floor, opposite Toynbee, through the powered doors to the left of the big staircase. Please sanitise your hands before entering. Exit is via the middle floor and then down the main staircase (or via the ground floor powered doors for people with accessibility requirements).
  • Everyone should fob in or scan the NHS QR code at the entrance, so we have a log of who has used the space.
  • Facemasks are expected at all times inside the library.
  • Studying is allowed, without a booking system – the group study tables are only for household groups, whilst the computers and some desks are closed. The desks are cleaned regularly, but cleaning supplies are also provided for you to clean the desks yourself before and after use.
  • Nothing may be left on desks when you aren’t present, as this interferes with the cleaning schedule. Desks will be cleared overnight by the Night Porters, and belongings taken to the Lodge. Please return all books that you have used to a reshelving trolley, even if you haven’t checked them out.
  • All returned books, and all books left on reshelving trolleys, will be quarantined for at least 40 hours before being reshelved.
  • There are hand sanitiser points by the entrance, exit, printer/photocopier/scanner, and self-service machine. Please use them.

If you want books to be delivered to your college room, for example because you are quarantining or are in a higher risk category, email us and we will aim to deliver them within 1 working day. We can drop books off at addresses inside Oxford, or post them to you if you’re away from Oxford.

Email: library.admin@lmh.ox.ac.uk

 

Library Video Inductions

You can find useful LMH Library Induction Videos through this link:

www.lmh.ox.ac.uk/library-induction

Faith and Belief in Oxford

Chapel

The Revd Andrew Foreshew-Cain is the Chaplain here at LMH.  He is also Acting Head of Welfare in the college and can be contacted about any aspect of pastoral care or welfare for staff or student.  He is very happy to meet with students to listen in confidence, to offer support and guidance and can help direct you to more specialist sources of support if needed. 

Email: chaplain@lmh.ox.ac.uk

Plans for Michaelmas Term are currently being made.

You may also want to join in Sunday morning worship remotely at one of the Oxford city churches or your home parish.

St Mary’s University Church
St Andrew’s Lynton Road
St Aldates
St Mary Magdalene – services continue in person - Sunday Masses: 8am and 10.30am. Please email the office to book a place at Sunday services by midday on Thursday. Email: admin@stmarymagdalenoxford.org.uk
St Giles

The Oxford University Catholic Chaplaincy is livestreaming Masses from the Chaplaincy on Sundays at 11.00am and 8.00pm and Monday-Saturday at 6.00pm: see the Chaplaincy’s website.

For those still in college - the Chapel is in the Deneke set of buildings, and is open to all members of college as a place of silence and prayer, for meditation or just to sit in peace for a few minute.  There is a prayer board and a place to light candles for the people you love and for yourself.  There is also a piano that you may play, but please clean the keys with the cloths provided before and after use. Please observe the Covid directions that can be read at the entrance to the Chapel. 

LMH Community Prayer Board

This is a space to put down your own prayers, spiritual thoughts, poems and messages that reflect your feelings and those who are on your heart and mind through this term. You don't have to be Christian to post here and you don't have to be religious.

LMH Community Prayer Board

Chapel Choir

LMH Chapel Choir is a friendly non-auditioned choir, supported by auditioned choral scholars, organ scholars, and our Director of Chapel Music.

Email: paul.burke@lmh.ox.ac.uk

Choral Scholarships

MH Chapel Choir is non-auditioned and open to all. Choir members can choose - if they wish - to audition as choral scholars, who act as section leaders and need to be strong sight-readers and especially committed to the choir’s activities. In return, they receive free singing lessons, opportunities for solos and paid extra services, and an annual stipend.

Email: paul.burke@lmh.ox.ac.uk

Living Faith and Spirituality at Oxford University

Faith groups and belief societies in Oxford are provided in multiple ways. Many colleges have a chapel, but other spaces are run by the University (e.g. the Muslim Prayer Room) or are registered as clubs and societies with the Proctors’ Office, or again are part of the provision across different faiths and different traditions in the city itself. 

There are two web pages on the University website which provide links to much of the provision available across all these areas.

Major societies include: 

The Oxford University Islamic Society (OUISoc)

A space where Muslims in Oxford can feel at home, make lasting friendships, learn and grow. 

Muslim Prayer Facilities in Oxford: The Muslim Prayer Room is found at the Robert Hooke Building (within easy walking distance of LMH)  and should be open for socially distanced prayer very soon. Sign up to OUIsoc mailing list or follow on social media to keep up-to-date on how to use the prayer room safely. Jummah will hopefully run at the prayer room with a strictly limited capacity to enable social distancing. There will be a sign-up form each week. Several other Mosques in Oxford are open and hosting Jummah. LMH has its own prayer room in the Talbot building.

Further details can be obtained from the LMH Islamic Soc Representatives Ahmed Jeyte (ahmed.jeyte@lmh.ox.ac.uk) and Samiha Mohsen (samiha.moshen@lmh.ox.ac.uk)

etails on the prayer room location and a list of Oxford Mosques can be found here: https://ouisoc.org/prayer-room

Join mailing list here - https://ouisoc.org/

The Oxford University Catholic Chaplaincy

(https://www.catholic-chaplaincy.org.uk)  – offers a home for Catholic students at Oxford University with its own Centre off St Aldates on Rose place.  The Chaplaincy holds weekly Masses in the Centre and most college Chapels also host termly Masses for their Catholic community.  There are opportunities for prayer, study and fellowship.  During the pandemic, you can join them for live-streamed Masses, follow  news, and register for their weekly newsletter.

The Oxford Hindu Chaplaincy

Aims to serve the needs of Hindu and Jain students and staff of the University. The Chaplaincy is involved in care, advice, advocacy, celebration, and education. Working with the Hindu Student Society (HUM), they host bhajans and puja each week during term and a weekly (Zoomed) Bhagavad-gita study group. Kirtan is offered each month.  They are based at the Oxford Centre for Hindu Studies, 13-15 Magdalen Street, OX1 3AE and they host the celebration of festivals which fall during term time, often including Ramnavami, Shivratri, and Diwali. They welcome volunteers (sevaks) each year to help organise these festivals.

The Hindu chaplain writes: ‘Many students face cultural and spiritual challenges as they journey through University. The Hindu Chaplaincy offers a safe place where these can be explored and discussed. It is a place with a sympathetic ethos, both to the student and to the traditions which make up Hinduism’.  Shaunaka Rishi Das serves as the Hindu Chaplain. He is available by email at shaunaka@ochs.org.uk

Oxford Jewish Society

Oxford Jewish Society (JSoc) is the social, cultural, and religious home for Jewish students in Oxford of all denominations. Most JSoc events are held at The Oxford Jewish Centre, 21 Richmond Road, Oxford OX1 2JL. The centre's telephone number is 01865 514 356. Please contact for details of Sabbath services and events. 

Jewish students in Oxford are also served by two Jewish chaplains – Michael and Tracey Rosenfeld-Schueler. They can be contacted through Facebook or through the email addresses available here and are there for any issues or help regarding Jewish life at Oxford. 

For more information, join the Facebook group Oxford JSoc.

Questions

Oxford is a superb University and city in which to explore faith. We hope you relish the opportunities afforded in this diverse community with its rich heritage, where so many faiths co-exist peacefully and enjoy serving the needs of the local community.

If you have any questions about how to practise your faith fully here at LMH or concerns and needs then please do not hesitate to be in touch with the Andrew, the Chaplain here at LMH. He will be more than happy to speak to you and will be able to direct you to sources of support, guidance and encouragement from your faith community. 

Email: chaplain@lmh.ox.ac.uk

The Lodge Information

Getting In Contact

The Lodge is staffed 24/7 by a friendly team of people including the Lodge Manager Tanya Hart. They can help you with emergencies, keys, post, directions, key contacts and more.

Please feel free to contact the Lodge by phone or email instead of a visit to the Lodge. You should all have a keyring containing the contact details for the Lodge and other teams. If you do not have one – contact the Lodge Manager Tanya Hart.

Additional wellness information can be found on your room keyrings.

Email: lodge@lmh.ox.ac.uk, Tel: 01865 274300

Email: lodge.manager@lmh.ox.ac.uk

You will also need to wear a face covering if you enter the Lodge.

Keys and Fobs

You must keep your keys and fob with you at all times. Your room should be locked when you are not inside. If you lose your keys or lock yourself out you will be asked to identify yourself in some way in order for us to establish that we are providing access to the correct person/room. Please try to remember your room number.

Emergencies

The Lodge is staffed 24/7/365. This should be your first contact in any emergency. If you have called an ambulance – please let the Lodge know immediately so that we can meet it at the gates and escort the first responders to your location.

Tel: 999

Tel: 01865 274300, Email: lodge@lmh.ox.ac.uk

Fire Alarms

Our fire alarms are very sensitive and can often be triggered by deodorant or hairspray, hair dryers or even steam from the shower. Keep your pod door closed while you are showering, and avoid using aerosols near the smoke detectors. Fire alarms will be tested on Monday afternoons, and will sound for 10 to 20 seconds. Outside of this - if the fire alarm is triggered – you must evacuate through the closest fire exit.

Once evacuated stand with your household at least 2m away from any other households or individuals from your building. Evacuate but do not congregate in one large group.

The Lodge will respond and will not silence the alarm until they are certain that there is no danger. Do not re-enter the building until the Porter or the Fire Brigade tell you it is safe to do so.

Post

We always have an overwhelming number of deliveries from Amazon and other companies at the beginning of term. This means a huge number of individual visits to the Lodge to collect items. If you need to order things from Amazon please do this before you arrive at LMH and bring them with you. During term time – instead of placing daily orders for things you need – try to save them up and place one order so that you can collect the items on one visit to the Lodge. Consider placing joint orders with others in your household so that things arrive in one box for one person, rather than six items for six individuals.

When collecting items from the Lodge – you MUST bring your University Card. We have a policy of asking everyone for their card – every time they collect a parcel. Your University Card sometimes referred to as Bodcard – along with your fob – are your forms of ID in college and should be with you at all times. We will ask for your card when you collect signed-for items at the Lodge, but you may be asked for it when collecting keys or at any other time. There are several hundred names and faces to remember – so having your card with you will help speed up the process. Please remember that face coverings along with screens at the Lodge may impede our ability to recognise you – or hear your name as clearly.

Bikes

All bikes in college must display a numbered bike tag collected from the Lodge. Bikes must not be left leaning against walls or railings, and must be locked in a bike shed. Bikes found outside of these locations will be removed without further warning.

Reduce Number of Visits

The Lodge has many visitors throughout the day and so, while you are still welcome to collect post and parcels from the Lodge, or ask for directions etc, we would ask initially that you only make essential trips to the Lodge. If you are collecting post from your pigeonhole see if others in your household would like you to collect theirs at the same time. If you are collecting signed-for items on their behalf, they will need to email the Lodge to give permission.

I.T.

Help

The ICT department will still be available to help you with your IT problems. 

Please contact us via email or by phone. If we cannot help you by email, phone, or by using our remote support app, we can direct you to our appointment booking page for a face to face appointment.

Email: it-support@lmh.ox.ac.uk

Computer Loans

The College normally provides computers for any member of the College to use in the library. Unfortunately this service has been temporarily suspended as we cannot easily clean the keyboards and mice between users.  We will be able to provide loan computers in an emergency if you need to repair or replace your own device, but these will be short term loans only and not intended as a substitute for bringing a suitable laptop or desktop computer with you to College.

Printing

The printers in the library and Porter’s Lodge will still be available for you to use, via the webprint service at https:\\print.lmh.ox.ac.uk.  Please make sure that you sanitise your hands before using the printer touch screens.  More details of how to use the webprint service are available on the ICT page of the CORe website.

Reporting an Incident or Inappropriate Behaviour

As a college of the University of Oxford LMH is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its students and staff are respected. Adapting to life in the University and the city of Oxford under COVID-19 safety measures has been a challenge for everyone. We all have needed to develop new habits and make adjustments to our daily life to enable academic learning.

Sometimes things do go wrong, or someone else’s actions unjustifiably disrupts the lives of others. In a college community everyone has a responsibility to take care in relation to themselves and others. In a physically compressed environment like LMH, together with the pressures of Oxford life in a global pandemic, it is even more important to be aware that your actions will affect others in College. Hopefully, your actions will benefit others but just in case not, we have policies and regulations to reduce the risk of detrimental behaviours, and procedures for addressing such behaviours should they arise.

The College has rules that apply to all members of the community. Some, of course, are specifically in place to mitigate the health and safety risks associated with Covid-19 whilst others are contained within our Bye-Laws, Regulations and agreements. Some of our rules may have greater significance as a result of the impact of Covid-19 on life in LMH and are highlighted below.

Safety Concerns

If you or someone you are with requires immediate medical attention, please telephone the Lodge who will arrange for an ambulance, or if there is no time for it, contact first the ambulance and then the Lodge.

Lodge: Tel: 01865274300

In case you are concerned about the safety of another person, and it would not be appropriate or it is not possible to discuss directly with the person concerned, please use the Wellbeing contact page to identify the most appropriate person to contact.

If you are concerned about the behaviour of another member of College please contact the Dean (dean@lmh.ox.ac.uk).

If you see something in College that is putting others at risk (e.g. broken fire door, electrical fault), please email faults@lmh.ox.ac.uk or, if urgent, telephone the Lodge.

For any other matter relating to individual or community safety please contact staysafe@lmh.ox.ac.uk in the first instance.

Harassment

Lady Margaret Hall does not tolerate any form of harassment or victimisation and expects all members of the College community, its visitors and contractors to treat each other with respect, courtesy and consideration. The LMH policy and procedure on harassment (including a definition of what constitutes harassment) is available via https://www.lmh.ox.ac.uk/harassment. The

College’s Harassment Advisors will be willing to talk to you about any harassment you are experiencing, including behaviour that is unwelcome towards you but you might be unsure whether it is harassment. You can also contact any of the Welfare Team.

Please be aware that harassment may involve repeated forms of unwanted and unwarranted behaviour, but a one-off incident can also amount to harassment. With this in mind please:

  • Take care to maintain an appropriate distance from others in College, especially those who are not members of your household; avoid invading someone else’s personal space.
  • Do not ask someone why they may not be wearing a face-covering or if they have an exemption. Some people will have legitimate reasons why they are not able to wear a face covering. Some of these reasons may be hidden and asking someone the reason may be humiliating or intimidating for them. If necessary, College will send periodic reminders to members about the face-coverings policy (e.g. if there are general concerns about compliance).
  • Please be supportive of any member of your household who tests positive for Covid-19. In particular, please take care not to assign blame. We must all strive to keep ourselves and others safe, taking responsibility for our actions. However, the virus can be contracted in various ways and not everything is within our control.

Noise and Gatherings

LMH is fundamentally a place of academic learning. It also includes a high-density residential site. You are never far from another resident. Everyone should have the opportunity to do their work without disturbance. Especially during the night (between 2300 and 0800), all noise must be kept to a minimum to enable residents to sleep, study, and prepare for examinations. If you are disturbed by someone else’s noise, especially outside your College household, please contact the Lodge in the first instance.

The porters, Junior Welfare Deans, and other College staff have the right to request identification of anyone in breach of College rules, and you are responsible for respecting and complying with all reasonable requests.

Lodge: Tel: 01865 274300

Responding To Changes To Covid-19 Guidance

Out of necessity, rules and guidance designed to minimise the transmission of Covid-19 are regularly reviewed and may change with little notice within the College, University, regionally or nationally. Facilities or activities that are available or permitted today, may have to be changed or even closed tomorrow. It is very important that you act on College communications and requests from College staff, whether in response to a specific activity or a change in guidance. Please regularly check your University email and if you have any doubt about what may be safe or permitted, please contact staysafe@lmh.ox.ac.uk.

The College Bye-Laws are clear that refusal to comply with reasonable requirements by College staff to discontinue unacceptable behaviour, or serious breaches of health and safety, may be treated as major offences. Committing a major offence may result in rustication, suspension, temporary exclusion from College, or in the most serious cases, expulsion. The Principal may also exercise protective discretion, on behalf of the College community, and require a student to leave the premises of the College, including if the student’s conduct is threatening to persons or property, or disruptive of the proper functioning or activities of the College.

Please also remember that what is against the law outside College is against the law in College.

Alcohol

If you drink alcohol please stay alert to the amount you consume at any one time, and over the course of the term. In particular, if you prepare alcoholic drinks for yourself or members of your household be mindful of the greater risk of consuming an unsafe amount of alcohol in the absence of standard pub measures. Please be aware that the intoxicating effect of alcohol may increase the risk of unsafe behaviour, affecting both yourself and others. Compromising the safety of others whilst drunk will not be tolerated. Take particular care to avoid participating in crowds. Look out for each other. The College does not have the means of retrieving and keeping safe intoxicated individuals on the streets of Oxford.

Fire Detection Equipment

You are responsible for what you cook and how you use the kitchen equipment (and please keep in mind that cooking equipment, other than a kettle, is not permitted in study-bedrooms). Please take care, by paying attention to your cooking, not to trigger the heat detection monitor in the kitchen, or the smoke detector in your room. Under no circumstances whatsoever interfere with fire detection equipment, including temporarily covering units. Tampering with fire detection and prevention equipment is a serious breach of College rules (and may also be a criminal offence).

Smoking and Vaping Equipment

Smoking and vaping (“e-cigarettes”) are only permitted in designated smoking areas. Currently these are spaces next to the Pipe Partridge Building, next to the Middle Common Room in the Clore Graduate Centre, behind the main Deneke kitchens, and outside the College Bar. Smoking and vaping are not permitted elsewhere. It is against the law to smoke within all College buildings at any time.

Events Guide

https://www.lmh.ox.ac.uk/alumni/events - Events listed on the LMH website

https://intranet.lmh.ox.ac.uk/events - Events listed on the LMH intranet

Requesting an Amendment to This Guide

If you have seen an amendment that needs to be made to this guide please contact LMH's Digital Media Officer.

Email: webadmin@lmh.ox.ac.uk

Keeping Up-To-Date

This Guide Will Be Updated

This guide will be regularly updated. Please make sure you are referring to the latest edition of the guide.

Find the latest version here: https://www.lmh.ox.ac.uk/life-at-lmh-guide

Lodge

It may also be necessary for us to amend these procedures as circumstances change throughout the term. Follow the Lodge on Twitter to keep up-to-date with any changes.

Twitter: @lodgelmh

Screens

The Digital screens in the Porters Lodge, Hall and Deneke Building Foyer also show important information. Keep an eye out for them if you are passing through.

Intranet

You can use the intranet to:

  • Make a booking – you can book meeting rooms, parking spaces, bikes, the netball courts and punts through the intranet
  • Find out about meals – find the weekly menus, book formal dinners (when they return) and transfer money into your UPay account
  • Pay battels
  • Report faults to IT or Maintenance
  • Find out information on events, news and who’s who
  • Connect to key services such as the HR Portal and information about the measures in place to deal with COVID-19
  • Download key documents

 

To access the intranet please click on this link here: https://intranet.lmh.ox.ac.uk/  You will need to sign in using your single sign on (lady number).

The intranet can also be accessed by using the link at the bottom of the LMH website.

If you notice anything which needs to be added or corrected please email conference@lmh.ox.ac.uk

LMH COVID-19 Community Responsibility Policy

1. As a collegiate University, Oxford is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its students and staff are respected.

2. The purpose of the policy is to secure everyone’s agreement to protect ourselves and each other within the University, the colleges and the wider Oxford community. It is an affirmation of shared values – community, consideration for others, respect and tolerance, and inclusion. It supplements existing responsibilities under University and college policies.

3. Adapting to life in the College and city of Oxford under COVID-19 safety measures is new to everyone. Students and staff have developed new habits and made adjustments to their daily life to enable academic learning, support staff work and social activity to take place as safely as possible. In doing so, we need to treat each other with patience and understanding.

4. The University and colleges have committed to putting measures in place to minimise health risks to students, staff and the wider Oxford community. Each employee also has a responsibility for both their own health and that of others, especially those with vulnerabilities. Maintaining appropriate social distance in community spaces, avoiding large gatherings as appropriate and being mindful of the needs of those alongside whom we live, work and travel will help reduce the risks for everyone.

5. In order to protect our community’s health and support our collective wellbeing during the COVID-19 pandemic, we expect each other to make the following seven commitments about their behaviour by abiding by this policy.

i. I will abide by all national public health regulations brought in to stop the spread of COVID-19. I will also follow the University and college’s specific guidance on health measures, together with local public health guidance as relevant for the circumstances I am in.

ii. I will request a test via the University’s Testing for Covid-19 – Early Alert Service (EAS) immediately if I experience COVID-like symptoms, and I will notify my College and Department nominated contact accordingly. I will follow all instructions from the EAS, including in relation to self-isolation.

iii. I understand that COVID-19 is a public health issue and will cooperate fully with College, University and public health authorities, including participating fully in any contact tracing as requested.

iv. I will practise effective hygiene methods to limit contact transmission, including regular thorough handwashing with soap, the use of hand sanitisers as requested, the wiping down of surfaces and the correct wearing and disposal/washing of face coverings.

v. If I live in college accommodation, I will follow college guidelines on how I may interact with and share communal spaces with members of my household. If I live in a private household I will follow the relevant Government/Public Health England guidance. I will also follow guidance regarding how or whether I may enter others’ households and any limits on the number of people allowed to visit a household.

vi. I will show respect and consideration for the collegiate University and wider Oxford community. I will adhere to social distancing requirements and maximum group size rules, I will follow all rules and signage about expected behaviour for the space I am in when interacting with anyone outside my household, whether in college, University premises, on public transport or elsewhere in the city.

vii. I will adhere to the College’s policy and Government rules on wearing face coverings, which may include the requirement for face coverings to be worn indoors or in shared indoor spaces.

Key Contacts

Porters Lodge

lodge@lmh.ox.ac.uk

01865 274300

 

For any welfare worries or concerns

staysafe@lmh.ox.ac.uk

 

Academic Finance Manager, Cathy Henderson

academic.finance@lmh.ox.ac.uk

 

Academic Office Assistant, Liz Iles

academic.office@lmh.ox.ac.uk

 

Academic Registrar, Catherine Boase-Davies

academic.registrar@lmh.ox.ac.uk

 

Accommodation Manager, Penny Hall

accommodation.manager@lmh.ox.ac.uk

 

Assistant Dean, Vania Pinto

assistant.dean@lmh.ox.ac.uk

 

Bursary, Bart Ashton (Bursar), Charlotte Heavens (Bursary Assistant)

bursary@lmh.ox.ac.uk

 

Bursary Assistant, Charlotte Heavens

bursary.assistant@lmh.ox.ac.uk

 

Chaplain and Acting Head of Welfare, Reverend Andrew Foreshew-Cain

chaplain@lmh.ox.ac.uk

 

Head of Communications, Jo Murray

communications@lmh.ox.ac.uk

 

Digital Media Officer, Tom Hughes

webadmin@lmh.ox.ac.uk

 

Dean, Michael Fraser

dean@lmh.ox.ac.uk

 

Foundation Year Administrator, Esther Fisher

foundation.admin@lmh.ox.ac.uk

 

Foundation Year Director, Jo Begbie

jo.begbie@lmh.ox.ac.uk

 

Gardening Team

gardener@lmh.ox.ac.uk

 

Graduate Officer, Clare Charlesworth

graduate.admissions@lmh.ox.ac.uk

 

Housekeeping Management

scout.supervisor@lmh.ox.ac.uk

 

IT

it-support@lmh.ox.ac.uk

 

Librarian, James Fishwick

librarian@lmh.ox.ac.uk

 

Maintenance

faults@lmh.ox.ac.uk

 

Nurse, Anne Harpin

lmhnurse@nhs.net

07595003239

 

Senior Tutor, Anne Mullen

senior.tutor@lmh.ox.ac.uk

 

Tutor for Graduates and Visiting Students,

Fiona Spensley

tutor.graduates@lmh.ox.ac.uk 

director.visiting@lmh.ox.ac.uk

 

Visiting Students Administrator, Clare Atkin

visiting.students@lmh.ox.ac.uk

 

Undergraduate Admissions and UG Freshers’ Week

Co-ordinator, Chris Pidgeon

admissions@lmh.ox.ac.uk