Background

The Academic Office is currently recruiting an additional member of staff and re-distributing the work load. Line management responsibilities may vary with the experience of the successful candidate and may increase over the term of the appointment. The target structure will include line management responsibility for both graduate and undergraduate admissions, currently covered be a single admissions officer who reports directly to the Senior Tutor. Under the new structure the admissions work will be spread across two different roles.

Main Purpose of Job

The appointee will manage the Academic Officer (AO) (currently the Student Records Officer) in all matters relating to undergraduates students following their offer of a place at LMH and all graduate students following their registration; dealing directly with non-routine matters referred by the AO. To manage academic appointments; to service the academic-related committees in the college: (Education Committee, Academic Policy Committee, Grants Committee, and Senior Common room). To represent the academic administration within the college (e.g. to the managers’ meetings); To take responsibility for visa compliance for students, and to keep up to date with relevant changes across the wider University which impact on the academic administration (e.g. visa requirements for students and academic staff); to communicate this information as necessary; To take responsibility for College Examinations (Collections) and University Examinations in College for those with special needs, including organising invigilators. To assist the Senior Tutor as required, including oversight of admissions processes. The specific tasks required may vary with the restructuring and the background experience of the successful candidate.

Further Particulars

Salary and benefits

The salary will be in the range of £35-40k. Benefits of working for the College include 35 days holiday (including bank holidays) pro rata for part time appointments, the option to join a University pension scheme and one free meal whilst on duty and the kitchens are open, when the Kitchens are closed a meal allowance will be paid.

Working hours are 37.5 hours per week (normally 8.30 to 5pm with 1 hour lunch break). The appointee may need to work longer hours, particularly during the examination period including some Saturdays. Some flexibility is expected in a post at this level to cope with fluctuations in workload and unexpected events. For extended periods of out-of hours working time off in lieu is granted. All Bank holidays during term time are working days and time-off in lieu is granted; no annual leave can be taken during term time or examination periods.

We are looking for someone to start in this role in mid-May.

Applicants must be eligible to work in the UK.

Application

To apply for this position, please complete an application form and equal opportunities monitoring form and send this by email to recruitment@lmh.ox.ac.uk, or post to the HR Office, LMH, Norham Gardens, Oxford, OX2 6QA.

Application Form

Equal Opportunities Monitoring Form